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Details

**Open Date** 04/23/2025

**Requisition Number** PRN41659B

**Job Title** Administrative Officer

**Working Title** Alumni Engagement Coordinator

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

M-F 8 a.m.- 5 p.m., evenings and weekends as needed for event support

**VP Area** President

**Department** 00326 - Office of Alumni Relations

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $48,000.00 - $50,000.00

**Close Date** 07/17/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office of Alumni Relations (U Alumni) seeks an organized, passionate, energetic, collaborative, team-oriented and outgoing professional to support the work being done in by the U Alumni Engagement Team. The **Alumni Engagement Coordinator** will join a team of professionals to help advance the mission of U Alumni: Creating, fostering, and preserving lifelong relationships between the university and U alumni, U students, and the community. We align with the University of Utah and University President’s mission and strategy, while engaging alumni early, broadly, and in alumni communities; preparing students to become engaged alumni; establishing a culture of philanthropy; and encouraging pride in the U. This position reports directly to the Senior Advancement Director, Alumni Engagement.

The Alumni Engagement Coordinator is responsible for the administrative tasks of the alumni engagement team; as well and the maintenance and responsibility of maintaining alumni records and data along while supporting the work of the Advancement Services team within University Advancement.

The successful candidate will be highly organized with an attention for detail. The ability to work on various projects at once, and have a strong understanding of university financial systems, development and alumni engagement reporting standards, and a “can-do” attitude, willing to jump in and help team members, as needed.

At the University of Utah, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan and up to 14.2% contribution to your retirement plan, we have the following perks, including:

+ **Flexibility** : One-two days a week (depending on our schedule) feel free to skip the commute and hit your deadlines from home.

+ **Office culture** : we have a highly collaborative office. Dress code is business/casual. You’ll have a cohort of peer alumni relations professionals with whom you can strategize and collaborate.

+ **Wellness in action** : take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discount on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.

+ **Community** : Discounted and sometimes free admission to arts, cultural, museum, lectures and select sporting events on campus.

+ **Learning** : In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer many professional development and training opportunities and an annual budget to develop your skills.

Other benefits and services include:

+ Flexible Spending Accounts ( FSA )

+ Supplemental Retirement Savings Plans (403(b), Roth 403(b), 457(b))

+ WellU Employee Wellness Program

+ Accidental Death and Dismemberment Insurance (AD&D)

+ Supplemental Life Insurance

+ Employee Assistance Program ( EAP )

+ Long Term Care Insurance

+ Hyatt Legal Plans

+ UESP 529 College Savings Plan

+ Auto/Home Insurance

+ Family and Medical Leave Act

Responsibilities

Under the direction of the Senior Director, the Administrative Officer will be responsible for:

* Coordination, maintenance, and updating of alumni records, in collaboration with Advancement Services.

* Collect, maintain, and report accurate engagement team metrics, in accordance with U Alumni’s engagement metrics, including reporting CASE Alumni Engagement Metrics for the University of Utah on an annual basis. This includes event attendance reports, communications reports, board rosters, and other alumni engagement reporting tools.

* Develop and maintain reporting for engagement metrics for alumni engagement team members. Including event data such as attendance, budgets, survey responses, etc.

* Communicate timely and effectively with colleges and units across campus on U Alumni engagement activities and results.

* Administrative tasks for the Alumni Engagement Team including processing financial transactions, purchasing orders, purchasing cards, employee travel, and other administrative duties.

* Support for the U Alumni Executive Assistant, including answering phones and working with visitors to the Cleone Peterson Eccles Alumni House, if needed.

* Processing and mailing welcome kits to new chapter members and alumni donors.

* Keep abreast of University Advancement and University of Utah Policy in regards to event execution, risk management, and other activities related to Alumni Engagement.

* Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

* Experience in Salesforce, or other CRM management software.

* Experience in a non-profit or higher education office setting preferred.

* An understanding of fundraising and/or community engagement.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.