• Assistant Administrator - Departments of Ob/Gyn…

    UTMB Health (Galveston, TX)


    Assistant Administrator - Departments of Ob/Gyn & Pediatrics (ASG IV)

     

    Galveston, Texas, United States

     

    New

     

    Executive - Business Professional

     

    UTMB Health

     

    Requisition # 2502435

    Minimum Qualifications:

    Master’s degree in a related area and 4 years of related experience

     

    Or

     

    Bachelor’s degree in a related area and 6 years of related experience

    P** **referred Qualifications:

    + PeopleSoft and/or Hyperion experience

    + Biomedical science background

    Job Summary:

    To assist the Administrator for the Academic Enterprise departments in operational and financial reporting, accounting, month-end and year-end activities, measuring trends, forecasting, budgeting, analysis, grants, and other financial activities with a broad functional or organizational scope.

     

    **Scope:** Administrative Service Group IV (ASG), which includes the Department of Pediatrics, the Department of Obstetrics and Gynecology, and Regional Women’s Services in Pediatrics (RWSP).

    Essential Job Functions:

    + Manages and analyzes business operations and identifies areas where processes can be adapted and improved.

    + Instrumental in developing and maintaining fiscal and operational systems necessary for strategic and tactical business planning.

    + Accountable for timely and accurate reporting to meet all internal and external reporting deadlines.

    + Maintains and monitors the department’s general ledger chart of accounts.

    + Knowledgeable of the impact of grant and contract revenue on income statements to ensure proper use of funds.

    + Maintains positive and professional relationships with individuals in the Office of Sponsored Programs and other pertinent entities, both on and off campus.

    + Reviews and approves all journal entries for accuracy and responds to departmental audit questions.

    + Coordinates the budget process for the department.

    + Performs financial and statistical analysis in relation to the department’s budget and responds to inquiries from the Dean’s Office regarding budget and financial matters.

    + Performs monthly departmental account reconciliations against Hyperion reports derived from the Dean’s Office.

    + Enhances the financial performance of the department through the education of faculty and training of staff.

    + Coordinates human resources and payroll functions for the ASG.

    + Manages facilities and IT planning for the ASG.

    + Responsible for the coordination of benchmarking efforts across the departments, centers/institutes, and/or other groups.

    + Assists the Chair, Dean, Vice President, and the Chief Administrative Officer–Academic Enterprise, and/or Center/Institute Director, if applicable, with the implementation of the Academic Enterprise’s vision and goals.

    + Assumes responsibility for taking a proactive approach to servicing customers.Reviews business plans and makes recommendations regarding these plans to the Chair, Center/Institute Director, and/or, if applicable, the Vice President and Chief Administrative Officer – Academic Enterprise.

    + Responsible for the oversight of planning and managing facilities projects in the department, to include new construction and renovation.

    + Assumes responsibility for recruitment, supervision, and continuing development of professional and support staff.

    + Develops and implements administrative policies, programs, and internal procedures.

    + Manages the development of business plans for potential new services or business lines to ensure the department achieves its financial goals.

    + Identifies appropriate internal controls for the department and provides mechanisms to monitor and enforce compliance.

    + Adheres to internal controls and reporting structure.

    + Provides briefings on financial statements at departmental meetings.

    + Represents the Chair and/or the Executive Director/Director as required at institutional meetings.

    + Assists the Chair, the Center Director, and/or, if applicable, the Vice President, and Chief Administrative Officer – Academic Enterprise other Academic Enterprise leadership with departmental strategic planning.

    + Serves in Academic Enterprise meetings as requested by the Vice President and the Chief Administrative Officer of the Academic Enterprise.

    + Performs other related duties as assigned.

    Salary Range:

    Actual salary commensurate with experience.

    Equal Employment Opportunity:

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

     

    Compensation