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Position Summary

The HR and HRIS Coordinator is responsible for managing the annual performance review, compensation administration and other employee documents administration processes through different HR systems.

Essential Position Functions

+ Process different HR system data, transactions, and workflows, including but not limited to compensation, performance management, employee documents.

+ Provide and/or verify information to ensure accurate and timely transactions processing.

+ Provide customer service, technical guidance and system coaching to end users, while overseeing system processes, workflow and data administration of employee information, ensuring integrity and quality of HRIS and all other systems connected.

+ Assist in participating in HR surveys as needed through outside vendors.

+ Participate in occasional system implementation, testing and training related to HR systems.

+ Perform regular audits of HRIS data that pertain to different HR systems.

+ Perform HR systems audits, answer questions regarding data, and troubleshoot any findings.

+ Create and provide standard and ad hoc data queries or reports as requested.as requested.

+ Maintain accurate records within different HR system by uploading appropriate documents to correct employee files.

+ Maintain extreme confidentiality and security of employee data.

+ Ensure compliance with data security and privacy requirements.

+ Take any needed HR and HR system training to understand and explain different HR and HR systems practices.

+ Maintain knowledge of HR and HR systems developments.

+ Create and maintain desk procedures, workflow and process map documentation.

Education and Experience

Associate degree or equivalent 0 to 2 years of combination of education, training and experience that provides the required knowledge, skills, and abilities.

Expected hourly range for this position depending on experience:

$20.57—$27.79 USD

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Company Benefits

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law.

Physical Requirements

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Willamette Dental is an equal opportunity employer.

We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).