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Administrative Intern (As Needed)

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Administrative Intern (As Needed)

Salary

$20.32 Hourly

Location

City of Santa Monica, CA

Job Type

Part-Time Temporary

Job Number

259001-02

Department

Information Systems

Division

Digital Transformation & Development

Opening Date

04/28/2025

Closing Date

Continuous

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Job Summary

Provides short-term administrative support to a City department, division, function and/or special project. Assists in performing specific and miscellaneous duties, as assigned.

Works under the administrative supervision of a professional or management staff member who outlines work, frequently reviews work in progress and carefully reviews work upon completion.

NOTE : The current vacancy is in the Information Systems Department. The eligibility list that will be established from this recruitment will be used to fill any Administrative Intern (As-Needed) vacancies that occur throughout City departments during the life of the list. This is a temporary position without benefits.

Representative Duties

Conducts field investigations and surveys of various organizational and administrative studies.

Gathers, complies and conducts analysis of data for departmental studies and/or projects.

Prepares charts, tables and diagrams.

Maintains applicable records and files, as assigned.

Performs administrative and clerical duties, as assigned.

Performs other related duties, as assigned.

Requirements

Knowledge of:

Principles and practices of public administration

General research and analysis methods and techniques

Basic office procedures and standard office equipment

Effective customer service techniques

Ability to:

Follow oral and written instructions

Communicate effectively both in writing and orally

Research and interpret complex technical information

Write clear and concise reports

Perform mathematical calculations

Provide effective customer service

Establish and maintain effective and cooperative working relationships with City employees and the general public

Skill in:

The use of a personal computer and applicable software applications

Reading, writing and communicating in English at an appropriate level

Basic mathematics

Education, Training and Experience:

Graduation from high school or the equivalent.

Must be a student in good standing at an accredited college or university with major course work in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university.

NOTE: You must upload and attach a copy of your college level transcripts (official or unofficial) with your online application. Failure to do so will result in your application being disqualified.

Supplemental Information

How to Apply:

Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

You must attach a copy of your college level transcripts to your online application. Applicants who indicate receipt of college level coursework from a foreign institution must provide United States credential equivalency verification along with a copy of your college transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so will result in your application being evaluated without the education being considered.

NOTE: Be sure to include volunteer experience, if applicable, when completing your application.

Selection Process:

All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.