• Part-Time Administrative Associate

    Robert Half Office Team (El Segundo, CA)


    Description Job Title: Part-Time Administrative Associate

     

    Hours: 20 hours per week

     

    Department: Corporate Development & Administration

     

    Reports To: Director of Corporate Development

    Company Overview

    We are a dynamic and rapidly expanding precious metals company driven by strategic acquisitions and operational excellence. As we continue to grow, we are seeking a highly organized and tech-savvy Administrative Associate to support our Corporate Development and Administration team. This is a unique opportunity to join a high-performing team in a fast-paced, evolving environment.

    Position Summary

    The Part-Time Administrative Associate will play a key role in supporting the Director and Administrative Associate with administrative coordination, document and data management, and system updates. The ideal candidate is proactive, detail-oriented, and comfortable with technology—including Office 365 and cloud-based platforms. This position requires flexibility, strong organizational skills, and the ability to manage competing priorities in a remote work environment.

    Key Responsibilities

    Administrative Support (25%)

     

    Coordinate and manage scheduling, calendar updates, and meeting logistics

     

    Process and track expense reports and other routine documentation

     

    Assist with internal communications and team coordination

     

    Document & Database Management (50%)

     

    Maintain, organize, and update internal databases, shared files, and corporate records

     

    Support policy review processes and entity integration documentation

     

    Ensure document accuracy, version control, and accessibility across platforms

     

    Platform Support (25%)

    Serve as a backup for updates and routine maintenance in internal platforms, including:

    Learning Management System (LMS)

     

    Contract Management System

     

    Provide support in uploading content, tracking changes, and managing user access

    Preferred Qualifications

    2+ years of experience in administrative, operations, or document management roles

     

    Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint)

     

    Strong organizational and time-management skills

     

    High attention to detail and data accuracy

     

    Self-motivated and capable of working independently

     

    Experience working in a high-growth or acquisition-driven environment is a plus

     

    Previous exposure to vendor management or corporate integrations is a bonus

     

    Work Environment

     

    Remote-first role with flexibility, but candidate must be available for occasional onsite meetings or activities as needed

     

    Collaborative and fast-paced environment supporting multiple business initiatives

     

    Ideal for someone looking for long-term part-time stability in a growing organization Requirements

     

    Tech Savvy

     

    Experience in database and document management

    TalentMatch®

    •Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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