• Front Desk Coordinator

    Robert Half Office Team (Roslyn, NY)


    Description

    We are working to support a contract to hire opportunity with a client in the private architecture + interior design studio space for a front desk coordinator / office assistant.

     

    • Greet clients, vendors, and guests with professionalism and a welcoming demeanor

    • Manage incoming phone calls and direct them appropriately

    • Handle outgoing calls and follow-ups for the principal

    • Assist with Drafting proposals and with client or business-related project documents

    • Assign and track job numbers for new projects

    • Arrange travel plans for company-related trips

    • Schedule and coordinate Lunch & Learn presentations and company events

    • Order and manage office supply inventory

    • Maintain and update the monthly project list

    • Coordinate drivers’ daily stops for maximum efficiency

    • Oversee petty cash and perform monthly reconciliations

    • Support billing processes and administrative tasks for the Controller

    • Make and manage dinner reservations for business meetings or events

    • Assist the marketing team with client and company portfolios

    • Help prepare onboarding materials for new employees

    • Maintain up-to-date contact information in Outlook contacts and MailChimp

    • Manage renewal of architectural licenses for Principal (Mark)

    • Submit monthly meter reads for the Cannon plotter

    • Assist with general building maintenance and related tasks

    Requirements

    + Strong organizational and multitasking skills

    + Excellent communication and interpersonal abilities

    + Proficiency in Microsoft Office and general administrative software

    + High attention to detail and the ability to manage multiple ongoing projects

    + A team player with a proactive, solution-oriented mindset

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .