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Description

Are you a detail-oriented professional with a passion for creating seamless customer experiences and supporting key business initiatives? Join our client's team as a Marketing Assistant and play a vital role in coordinating events, managing logistics, and supporting impactful business engagements! This ongoing contract opportunity is 5 days/week ON-SITE in San Jose, CA.

Responsibilities:

+ Manage calendaring for events such as briefings, tours, and other engagements, ensuring alignment with key business needs.

+ Ensure each briefing is fully supported from initial kick-off to post-event follow-up.

+ Oversee pre-planning logistics, day-of-event coordination, and post-event reporting.

+ Schedule speakers and manage speaker bios, ensuring the speaker lineup aligns with the briefing agenda created by the Manager.

+ Elevate the customer experience through attention to detail, including customizations for gifts, swag, virtual backgrounds, room set-up, music, and other special requests.

+ Ensure the tour staff is set up for success weekly.

+ Handle logistical arrangements for the Executive Business Center team, including coordinating calendars, sending invites, booking meeting spaces, managing data entry, and working with vendors for services like catering, A/V, and custom swag.

+ Perform regular data entry to support Key Performance Indicator (KPI) and impact reporting on a bi-weekly basis.

+ Assist Managers with room set-up and closing duties as needed.

Requirements

+ Bachelor’s degree in Marketing, Communications, Business Administration, or a related field (or equivalent experience).

+ Experience managing logistics for business events or similar engagements.

+ Strong organizational and multitasking skills with excellent attention to detail.

+ Ability to communicate professionally with executives, external talent, and team members.

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling/calendaring systems.

+ Data management and reporting experience preferred.

Innovation starts with people.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .