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Contracting Analyst (Analyst II - CPPW)

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Contracting Analyst (Analyst II - CPPW)

Salary

$97,510.40 - $126,692.80 Annually

Location

OR 97217, OR

Job Type

Regular

Job Number

2025-00456

Bureau

Portland Parks & Recreation

Opening Date

04/28/2025

Closing Date

5/12/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Typical Schedule: Hybrid Monday - Friday 7 am - 3:30 pm, alternate schedule may be available after probation.

Work Location: Hybrid - The current schedule for this position is hybrid. Employees are expected to work on-site 50% of the time. The City is reevaluating a return-to-office (RTO) policy which could change in-person requirements with notice. The hiring manager for this position will have more up-to-date information at the time of all verbal/contingent offers. In-person work will be conducted at Urban Forestry, 10910 N Denver Ave, Portland, OR 97217 . Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee) .

Benefit: Please check our benefits tab for an overview of benefits for this position

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees (Include this for classifications identified as eligible or if bureau requests languages)

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary:

Portland Parks & Recreation (PP&R) Urban Forestry (UF) is looking for a Contracting Analyst II to oversee the contracts and procurement efforts essential for the care of over 333,000 City-owned street trees.

In this role, you will be responsible for leading solicitation processes, updating agreements and contracts, processing purchase orders, and managing contract amendments and task orders. Collaboration with Urban Forestry program managers and procurement professionals will be key to ensuring alignment with our processes and equity goals. Additionally, you will serve as a liaison among internal stakeholders, City offices, and vendors to streamline the contracts and procurement process.

This position is funded by the Portland Clean Energy Fund (PCEF), reflecting a significant investment in street tree care in Portland. The program, established under PCEF, aims to foster healthy, resilient communities through green infrastructure initiatives.

What you'll get to do:

+ Utilize expertise in the areas of public administration, procurement, and financial management to analyze, support, and develop solutions that address the contracting needs of our UF programs.

+ Research ways to build out scopes of work and contractor requirements for tree care and maintenance.

+ Partner with Urban Forestry Leadership to ensure that realistic and attainable procurement timelines, resources, and workplans are created, communicated, and managed.

+ Coordinate procurement and contract management processes between City Resources including Urban Forestry managers and staff, procurement, or legal representatives, as well as be a liaison to contractors, consultants, and community partners.

+ Develop and manage all contract-related items including task orders, invoice processing, and amendments.

Who you are:

+ Reflective and Adaptable: You actively seek feedback and take time to evaluate your efforts, always striving to refine and improve programs for greater impact.

+ Detail-oriented: You are an organizer and planner who understands the importance of maintaining clear, accurate, and accessible financial records.

+ Project Manager: You can keep timelines and push projects forward while utilizing strong communication to collaborate with all parties.

+ Equity Focused: You use an equity lens to ensure that projects deliver equitable outcomes.

+ Collaborative Team Member: You help to foster an inclusive, respectful, and culturally responsive workplace.

About Urban Forestry and Portland’s Forest:

Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $9.2 billion and comprised of over 1.2 million park trees, 333,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship, and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies, and technical standards for tree care and protection and urban forest expansion; implementing, enforcing, and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health, and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 48 years; a Tree City of the World and the Urban Forestry program is accredited by the Urban and Community Forestry Society (formerly the Society of Municipal Arborists).

About the Bureau:

Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

May 6, 2025

12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us06web.zoom.us/j/83357327206

Meeting ID: 833 5732 7206

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the Americans with Disabilities Act, then please contact the Recruiter or Program Lead for assistance.

Have a question?

Contact Information:

TroyLynn Craft

Senior Recruiter

[email protected] (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/[email protected]%C2%A0)

To Qualify

The following minimum qualifications are required for this position:

+ Experience in principles, practices, and methods of public contracting, procurement processes, and financial analysis.

+ Ability to create scopes of work, evaluating vendor proposals, and administering and overseeing the management of vendor contracts.

+ Experience in a liaison role coordinating contracting and procurement processes between City staff and managers, and community stakeholders, consultants, and contractors.

+ Knowledge of finance systems such as SAP, or similar, to manage contracts, procurement, and budgets.

Applicants must also:

+ Pass a criminal background check upon offer of employment.

The Recruitment Process

STEP 1: Apply online between April 28 - May 12, 2025

+ Required Application Materials: Resume

+ Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

+ Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your résumé should support the details described in your responses to the supplemental questions.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ Do not attach any additional documents.

+ Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You may use AI tools to assist with your job application, but please be sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

+ E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week May 12, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.

+ Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of May 19, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Late May - Early June

+ Hiring bureau will review and select candidates for an interview.

Step 5: Offer of Employment

Step 6: Start Date:

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay questions with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

04

Do you have Experience in principles, practices, and methods of public contracting, procurement processes, and financial analysis?

+ Yes

+ No

05

Provide a detailed example(s) of your Experience in principles, practices, and methods of public contracting, procurement processes, and financial analysis.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

06

Do you have the Ability to create scopes of work, evaluating vendor proposals, and administering and overseeing the management of vendor contracts?

+ Yes

+ No

07

Provide a detailed example(s) of your Ability to create scopes of work, evaluating vendor proposals, and administering and overseeing the management of vendor contracts.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

08

Do you have Experience in a liaison role coordinating contracting and procurement processes between City staff and managers, and community stakeholders, consultants, and contractors?

+ Yes

+ No

09

Provide a detailed example(s) of your Experience in a liaison role coordinating contracting and procurement processes between City staff and managers, and community stakeholders, consultants, and contractors.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

10

Do you have Knowledge of finance systems such as SAP, or similar, to manage contracts, procurement, and budgets?

+ Yes

+ No

11

Provide a detailed example(s) of your Knowledge of finance systems such as SAP, or similar, to manage contracts, procurement, and budgets.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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