"Alerted.org

Admin Assistant

Hybrid: onsite 2 days a week, 8-4:30 CST

Pay Rate: Open to Both C2C and W2 options

Position Type: Multiyear Contract

Basic Purpose:

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Assist in leading basic/routine tasks of moderate latitude and impact requiring moderate analysis and solve problems of moderate complexity.

Responsibilities:

• Collect, prepare and maintain data for analysis, reports and reference

• Coordinate and prepare agendas for meetings, events and presentations

• Coordinate travel arrangements, prepare authorizations and review expense reports

• Monitor, field and direct phone calls; document as required

• Order supplies/services and reconcile invoices

• Partner with leadership to coordinate, execute and maintain programs and initiatives

• Prepare and submit budget requirements for Annual Financial Plan (AFP) - Under supervision

• Proofread and edit content for standardization to ensure clarity and accuracy

• Remain abreast of corporate business plans and marketing efforts

• Represent the department/division/branch in disaster recovery plans

• Research and evaluate operational issues, inquiries and/or complaints

• Review internal studies and surveys to provide summaries to leadership

• Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units

• Plan, develop, implement and maintain new and existing programs, campaigns and special offers

• Recommend and implement technical/electronic enhancements to improve administrative operations

• Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results

Qualifications and Education Requirements:

• Ability to maintain confidentiality and demonstrate integrity

• Ability to work independently and in a team environment

• Experience in performing clerical or administrative duties/responsibilities

• Working knowledge of expense tracking, budget preparation and administration

• Desired - Familiarity with the organization's products, services, programs, policies and procedures

• Basic skill interacting with staff, management, vendors and members diplomatically and tactfully

• Effective administrative support skills, methods and procedures

• Effective database and presentation software skills

• Effective organizational, planning and time management skills

• Effective research, analytical, and problem solving skills

• Effective skill communicating with all levels within an organization

• Effective skill exercising initiative and using good judgment to make sound decisions

• Effective skill presenting findings, conclusions, alternatives and information clearly and concisely

• Effective verbal and written communication skills

• Effective word processing and spreadsheet software skills

• Desired - Associate's Degree in Business Administration or in a related field

Ref: #850-Rockville (ALTA IT)

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.