"Alerted.org

Posting Information

Posting Number2025432

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Asst III

LocationSan Marcos

DepartmentMcCoy College of Business

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,554.17 - $4,326

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ High School Diploma/ GED .

+ 2-3 years of experience in providing advanced administrative support in a higher education academic setting.

+ 2-3 years of experience with computer software such as Zoom, Microsoft Office products (i.e. MS Word, MS Excel, MS PowerPoint, MS Teams), and/or Adobe products.

+ Skill in preparing well-written, grammatically correct, accurate documents with strong proofreading skills.

+ Strong organizational skills, attention to detail, and problem solving.

+ Excellent interpersonal and communication skills.

+ Ability to work with difficult situations, time pressure, and interruptions.

+ Ability to practice professionalism and discretion.

Preferred Qualifications

+ Bachelor’s degree or some college coursework.

+ Experience using SAP , Adobe Sign, Concur, or 25Live software.

+ Experience preparing travel requests and expense reports using Concur Travel.

+ Experience working in higher education for a VP or dean.

+ Knowledge of university and Academic Affairs Policies and Procedures.

Job Description

The Administrative Assistant III provides administrative and clerical support to the McCoy College of Business Dean’s Office, which includes the Senior Assistant to the Dean, Assistant Dean, and two Associate Deans.

Job Duties

Duties include:

+ Assist with travel arrangements and prepare travel requests and reimbursements using Concur.

+ Assist with calendars, when needed.

+ Assist in facilitating student appeals.

+ Oversee Dean’s List Certificate process.

+ Organize, prioritize, direct, and explain office work assignments to student workers, as well as maintain student worker schedules.

+ Supervise student workers, as needed.

+ Keep track of due dates for all assignments and projects.

+ Oversee key checkout system and reserved parking for guests.

+ Maintain and review college directory and contact lists for completeness.

+ Prepare and manage spreadsheets as needed.

+ Compose, type, and proofread a range of documents including correspondence and reports.

+ Assist in the preparation of various McCoy College activities and events.

+ Work with building and classroom supervisor in resolving new and existing issues through submitting proper work orders.

+ Maintain the classroom scheduling system for the entire college, making room reservations, changes, and cancellations.

+ Assist with the collection of department rosters and instructor schedules.

+ Maintain student complaint log.

+ Oversee and manage incoming telephone calls, including screening, transferring, and taking messages.

+ Greet, screen, and route office visitors.

+ Monitor the inventory of office supplies and order new and replacement supplies as needed.

+ Monitor McCoy College calendar, email mailbox, and voicemail.

+ Other duties as assigned.

Additional Information to Applicants

In your cover letter please address how you meet the required and preferred qualifications.

Job Open Date04/29/2025

Job Close Date (posting closes at midnight)05/12/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/52263

Applicant Document