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Development Office Support Specialist

Divine Word College

1 Positions

ID: 66819

Posted On 04/28/2025

Job Overview

Job Posting: Development Office Support Specialist

Full-Time | Non-Exempt | Reports to: Development Director

Make a difference every day. Join our mission.

Divine Word College is seeking a highly organized and dedicated individual to serve as a **Development Office Support Specialist** . In this vital support role, you will be an essential part of a team that fosters relationships with generous donors and supports the mission of educating future missionaries.

As the Development Office Support Specialist, you will handle day-to-day clerical tasks, provide exceptional support to visitors and donors, and ensure smooth processing of donations and Mass intentions—all while upholding the confidentiality and integrity of our mission-focused work.

Key Responsibilities:

Office Support & Visitor Assistance

+ Greet and assist visitors at the front entrance, helping with Mass requests, Mission League information, and donations.

+ Answer phone calls, reserve meeting rooms, and take minutes at Development Office meetings.

Mail Handling & Data Entry

+ Collect and sort incoming mail; log and process donations with accuracy and efficiency.

+ Enter donor information into the database and generate deposit records and thank-you letters.

Obituary Monitoring & Remembrance

+ Monitor local obituaries to update donor records and ensure deceased benefactors are honored in the chapel’s Book of Prayer and with special correspondence to families.

+ Coordinate All Souls’ Day mailings for those grieving recent losses.

Donor Club & Mass Intentions

+ Support Monthly Donor Club communications by preparing mailing lists and materials.

+ Serve on the Mass Distribution Committee and manage Mass intentions received by mail.

Database Management & Reporting

+ Maintain accurate donor records, resolve duplicate entries, and prepare mailing lists and reports.

+ Assist with Development Office special events and outreach initiatives.

Additional Support

+ Provide occasional assistance to the Vietnamese Outreach Office.

+ Help with special event coordination, including occasional evening or weekend hours (eligible for overtime).

Qualifications:

+ High school diploma or equivalent required; clerical training or relevant experience preferred.

+ Strong attention to detail, communication, and organizational skills.

+ Proficiency with Microsoft Word, Excel, and donor database software (Donor Perfect preferred).

+ Ability to handle confidential information with professionalism and integrity.

+ Willingness to work collaboratively in a mission-centered environment.

Join Our Team

If you’re looking for a meaningful role in a welcoming, mission-driven community, we’d love to hear from you. Help us support those who answer the call to serve others.

To apply, please submit your resume, references and a brief cover letter to Steven Winger, HR Coordinator at [email protected]

Primary Contact

1672850333688

Steve Winger

Vice President for Operations,

563-876-3057

Phone

Phone

Phone

Fax

[email protected]

Email

True

True

True

Job Details

Categories

Clerical/Office Administration

Location

Epworth, IA

Job Type

Employee

Full/Part

Full Time

Company ID

26744

Job REQ #

\# Positions

1

Start Date

20250428

End Date

20250528

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