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Working Title: Executive Aide

Job Class: Executive Aide

Agency: Public Utilities Commission

+ **Job ID** : 85830

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, Hybrid

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 04/24/2025

+ **Closing Date** : 05/08/2025

+ **Hiring Agency/Seniority Unit** : Public Utilities Commission / Managerial

+ **Division/Unit** : Public Utilities Commission / Executive Services

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $32.17 - $46.91 / hourly; $67,170 - $97,948 / annually

+ **Classified Status** : Unclassified

+ **Bargaining Unit/Union** : 220 - Manager/Unrep

+ **FLSA Status** : Exempt - Executive

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides executive support to Executive Leadership at the Public Utility Commission, including the Commissioners, Executive Secretary, General Counsel, and Assistant Executive Secretary to assist them in fulfilling their responsibilities by providing administrative support relating to management of the Commission and interaction with the Commission’s clients. Additionally, the position supports weekly hybrid public-facing meetings and hearings held by the Commission.

_*As of June 1st, 2025, this position will have a flexible work arrangement that allows for up to 50% telework with a minimum of 50% working in at the Commission offices in Saint Paul, Minnesota per month._

_*As of June 1st, 2025, applicants must reside within the state of Minnesota or within a county bordering Minnesota or move to Minnesota or a county bordering Minnesota prior to the start date of their employment._

_*Interviews for this position will be held in-person at the Commission offices in Saint Paul, Minnesota._

Job Duties:

+ Manage appointment calendar for the Commissioners for effective time management to ensure that meetings are adequately scheduled so that issues can be discussed and resolved.

+ Coordinate and manage business travel requests for Commissioners and Agency staff.

+ Provide effective secretarial and administrative aid to Commissioners so that administrative tasks are addressed without their direct involvement.

+ Ensure that inquiries and needs from the Governor’s office, Legislature and Commission stakeholders are acted on and replied to promptly and accurately with information and assistance from the agency.

+ Work with utility companies, government agencies, and outside parties to ensure that adequate relevant documents are received for Commissioners.

+ Conduct research so that accurate and concise issue analysis is available to make best use of the Commissioners’ time. Areas of research include all aspects of commission decisions, operations and policies, and utility issues.

+ Assist Commissioners in their capacities as executive officers and/or members of national or regional associations.

+ Manage the Commissioner’s docket-related information needs so that commissioners and agency staff can easily access relevant documents.

+ Provide professional and high-level support in coordinating, hosting, and monitoring highly visible and complex public weekly meetings and hearings held by the Commission.

Minimum Qualifications

+ Three (3) years of experience as an executive administrative assistant or office manager interacting with chief executive officers and senior managers.

+ Experience handling travel arrangements.

+ Computer skills such as knowledge of Microsoft Word, Power Point, and Excel, Internet search tools and databases.

Minimum qualifications to be assessed at interview:

+ Ability to work independently, taking initiative and being proactive at all times.

+ Strong written and verbal communication skills and ability to handle confidential information in an appropriate manner.

+ Strong managerial and organizational skills; ability to follow-up on tasks and projects with appropriate administrators and staff.

+ Ability to organize time and diverse tasks, write clearly, conduct meetings, set and meet deadlines.

Preferred Qualifications

+ Four (4) years of advanced administrative support.

+ Associate’s degree or higher in Administrative Services, Business or a related field.

+ Previous executive support experience requiring knowledge of laws, rules, and procedures.

+ Experience in providing executive support to a board or multi-member governing body.

+ Knowledge of web content management and digital solutions programs for public meetings (Granicus, Trumba, WebEx, etc.).

+ Experience working with people of diverse backgrounds and marginalized communities.

Additional Requirements

This position requires successful completion of a reference and background check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.