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Executive Assistant

Job Details

Job Location

Sacramento Corporate Office - Sacramento, CA

Position Type

Full Time

Education Level

2 Year Degree

Salary Range

$70000.00 - $75000.00 Salary/year

Job Shift

Day

Job Category

Admin - Clerical

Description

Join our team and make a difference in people’s lives!

LifeSTEPS is looking for a highly motivated and organizedExecutive Assistantfor theSacramento, CA area!This is a full-time, exempt position which will report to our Corporate Office, located in Sacramento, CA 95827. We offer a competitive salary, depending on skills and experience, an attractive benefits package including two weeks paid time off to start, paid holidays, health and life insurance, a 401(k) plan, an employee assistance program, and an alternative workweek schedule option.

About the Organization:

LifeSTEPS is a 501(c)(3) nonprofit charitable organization.The mission of LifeSTEPSis to provide effective educational and supportive services to maximize the strengths of individuals and build resilient communities. Founded in 1996, LifeSTEPS is currently one of the premier social services providers in affordable housing, and is the leading agency and national model of eviction prevention and sustainable housing. LifeSTEPS provides impact to over 100,000 residents residing at over 400 partnered affordable housing communities across the state of California. Our vision is that every person served by LifeSTEPS will be empowered with the skills, resources, and support to maintain stable housing and break the cycle of poverty.

About the Position:

The Executive Assistant provides high-level administrative support to the Executive Director, Board of Directors, and occasionally the Executive Team. This role requires sound judgment, discretion, and a professional demeanor, as it involves handling confidential and sensitive information. The Executive Assistant will coordinate complex scheduling, prepare executive communications, manage organization-wide initiatives, and serve as a key liaison across internal and external stakeholders. Success in this role requires the ability to anticipate needs, manage multiple priorities with minimal direction, and consistently execute tasks with a high degree of accuracy and efficiency.

Core Duties include the following but not limited to :

+ Model, promote and live out the LifeSTEPS workplace values of integrity, innovation, empowerment, respect and personal growth in tandem with the Oz Principles.

+ Follow all LifeSTEPS policies, procedures and guidelines.

+ Manage sensitive documents and communications with the utmost discretion and confidentiality.

+ Schedule and coordinate meeting and conference call/video conferencing logistics for Executive Director; assist in meeting preparation.

+ Conduct research, compile data and develop LifeSTEPS presentations for Executive Director to deliver to a variety of key stakeholders. Schedule and coordinate presentations/speaking engagements for Executive Director.

+ Lead meetings and/or presentations as needed, including preparing agendas, presenting materials, and guiding discussions.

+ Arrange and manage travel-related logistics for the Executive Director and other leadership team members as needed.

+ Serve as a liaison with staff, partners, board members, as appropriate, for the Executive Director.

+ Assist the Executive Director and Chief Operating Officer in meeting preparation including collecting, preparing and dispersing materials, and tracking and following up on action items.

+ Review, analyze and summarize documents and communications for Executive Director.

+ Draft correspondence on behalf of Executive Director; proofread and edit documents for Executive Director.

+ Plan, direct and execute special projects at the discretion of the Executive Director in support of the organization.

+ Ensure execution of special projects by Senior Management and report to the Executive Director the status of said special projects.

+ Support LifeSTEPS involvement with housing organizations.

+ Coordinate and participate in statewide advocacy initiatives by researching and navigating third-party platforms to support and endorse relevant legislative proposals.

+ Participate in community projects statewide when directed.

+ Organize and execute various community engagement activities statewide

+ Serve as a representative for LifeSTEPS at housing membership organizations and industry events; manage membership renewals and maintain accurate records in the membership tracking log.

+ Attend various affordable housing policy meetings and work with the Executive Director to enhance LifeSTEPS’ services and knowledge of services to various community members and policy advocates.

+ Engage residents to help influence affordable housing policy by ensuring their participation in key policy decisions to support housing and other key impacts to poverty.

+ Engage and support some fundraising and social media activities as directed by the Executive Director.

+ Provide strategic viewpoints to the Executive Director.

+ Prepare for Board of Directors’ meetings and other Board related meetings.

+ Identify and correct any internal errors within LifeSTEPS’ systems through extreme attention to detail.

+ Maintain electronic Board files.

+ Create printed and electronic materials (e.g. databases, reports, forms, etc.) for the purpose of documenting activities, providing written support and/or conveying information.

+ Plan and organize Corporate/Management staff retreats.

+ Manage conference line and/or video conferencing schedules.

+ Oversee the administration of business licenses, ensuring timely renewals and compliance with local, state, and federal regulations.

+ Process daily incoming mail and maintain accounts receivable spreadsheet.

+ Respond to or screen email and telephone calls to the Executive Director in her absence.

+ Answer any incoming calls not directed to a specific extension and forward voicemail messages to the appropriate department.

+ This position will report daily to the corporate office to ensure well-developed relationships with other team members and help strengthen unity among staff.

+ May need to work some evenings and weekends to attend events or address situations of crisis.

+ Occasional overnight travel may be necessary.

Qualifications

Education and/or Experience and/or License Certification:

+ Bachelor’s Degree in Business Administration, Communications, or a related field; or an equivalent combination of education from a two-year college or technical school and relevant experience.

+ Minimum of 5 years of executive level administrative support experience, preferably in a non-profit setting and within a fast-paced, high-accountability environment.

+ Exceptional organizational skills, attention to detail, and proven ability to manage complex calendars, coordinate cross-functional teams, manage multiple projects simultaneously and maintain strict confidentiality.

+ Advanced computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneDrive, SharePoint, Forms), with the ability to navigate both Windows and Mac OS environments.

+ An equivalent combination of education and progressively responsible executive administrative experience may be considered in lieu of a degree.

Are you ready to make a difference, stand behind and support individuals and families so they achieve their goals and become empowered to move forward in their lives? Apply today!!!

Please Note

LifeSTEPS values the diversity of the people it hires and serves. Diversity at LifeSTEPS means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status. Please provide us with notice if you will require accommodations during the interview process.

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