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NY HELP Yes

Agency Mental Health, Office of

Title Administrative Assistant 1/Administrative Assistant Trainee, Central Office;

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Onondaga

Street Address NYS Office of Mental Health, Central New York Field Office

545 Cedar Street, 2nd Floor

City Syracuse

State NY

Zip Code 13210

Duties Description The Office of Mental Health (OMH) is currently recruiting to fill an Administrative Assistant 1, Grade 11, position in the Central New York Field Office located in Syracuse, NY. The incumbent will be responsible for essential administrative functions in support of the Field Office’s operations. Specific duties to be performed may include, but are not limited to, the following:Provide clerical support to the Field Office which includes: answering phones, typing correspondence and reports; updating the County Directory when given new information; attending staff meeting and taking minutes; receiving and disseminating daily mail among Field Office staff members while bringing all priority issues to immediate attention; ordering office supplies from Central Office and outside vendors and maintaining the organization of the workroom and storeroom;Act as the Statewide Financial System (SFS) travel proxy to submit travel expenses for all Field Office employees.Organize meetings, workshops, trainings and events by: setting up meeting with Central Office, other State agencies and county providers; handling the setting up and registration at large workshops; coordinating mass mailings and emails; and copying and collating materials and phone inquiriesCoordinate training sessions for the various units within the Field Office by: creating email lists and mailings; coordinating registration; arranging for lunches and refreshments; ordering needed materials; scheduling training rooms; and ensuring required electronic equipment is available. Work with the ITS staff and outside contractors to keep the computers, phones and other equipment within the Field Office working properly and up-to-date by: ensuring the office environment is functional and comfortable; working with HPC Work Control to address problems as they arise; assisting the IT Specialist from the Information Center at HPC with computer and software issues; and provide technical assistance to staff on an ongoing basis regarding email, electronic calendar, work processing, teleconferencing equipment, and other various computer issues.Provide assistance to the Residential Treatment Facility (RTF) Specialist by processing the applications and providing requested clerical support. The Administrative Assistant 1 will also provide support in maintaining state vehicles. Ensures fleet vehicles are regularly maintained, oil changes and periodic maintenance work. Enters information in car maintenance logs and informs Administrative Assistant 2 of any issues and necessity for a vehicle to be removed from service for any length of time.

Minimum Qualifications Non-Competitive Appointment:Candidates must have two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Transfer:Candidates must have permanent status as an Administrative Assistant 1, Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Additional Comments The salary listed applies to candidates appointed to Administrative Assistant 1, SG-11. The salary for candidates appointed to Administrative Assistant Trainee 1 starts at $40,391 and, for current New York State employees, is based on the candidate’s salary at the time of hire.The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Aurora Korotchen

Telephone

Fax (518) 486-3897

Email Address [email protected]

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to [email protected]. Please include the title of the position and Vacancy ID #186680 in the subject line of your email when applying. You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee