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Job Title: HR Administrative Support SpecialistEssential Skills

+ Microsoft Office Proficient

+ 1+ year of recent office experience (front desk, receptionist, HR, etc)

+ High School Diploma

+ Bilingual in Spanish is a big plus

Work Environment

Monday through Friday 8am to 4pm (30 minute lunch)

Fully onsite

Job Description

This position is responsible for providing exceptional administrative support at the front desk, as well as assisting with basic HR administrative tasks. This role involves greeting visitors, answering phone calls, managing appointments, and performing various clerical tasks to ensure the smooth operation of the office. Additionally, the position will support HR functions, particularly related to onboarding union employees.

Responsibilities

+ Greet and welcome visitors, ensuring all guests are warmly received and directed to the appropriate person or department.

+ Answer and manage phone calls, handling incoming calls professionally, redirecting calls as necessary, and taking messages.

+ Perform clerical duties such as filing, photocopying, and data entry to support administrative functions.

+ Maintain the reception area, keeping the front desk and reception area clean and organized.

+ Provide information and assistance to visitors and callers regarding the company's services and procedures.

+ Assist with the onboarding process for new union employees, including helping them get set up in the system.

+ Maintain and update employee records and files, ensuring accuracy and confidentiality.

+ Assist with the preparation and distribution of HR-related documents, such as employment contracts and onboarding materials.

+ Address basic HR-related questions from employees and direct more complex inquiries to the HR department.

+ Ensure compliance with company policies and procedures, as well as relevant labor laws and regulations.

Pay and Benefits

The pay range for this position is $20.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Des Plaines,IL.

Application Deadline

This position is anticipated to close on May 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.