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Posting Detail Information

Working TitleHR Payroll Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202500560AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000 – 60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on05/07/2025

Description of Work Unit

Housing & Dining Services

Please visithttps://hr.colostate.edu/prospective-employees/our-people/to learn about joining Housing & Dining Services ( HDS ) as the largest department on campus with 450 full-time staff and 1,700 hourly and student staff, and nearly 8,300 students live on campus. HDS is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.

As a department, HDS works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.

WORKING AT CSU

CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!” Top Public Research University. Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice – reflect our core values and support CSU’s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit:https://hr.colostate.edu/prospective-employees/our-people/

CSU Land Acknowledgement

Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.

CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment

Position Summary

The HR Payroll Coordinator will provide payroll and HR support for Housing & Dining Services, which consists of 10 departments with over 1,700 employees. The position will be responsible for triaging incoming personnel action requests, auditing data for accuracy, and facilitating data entry into Oracle. This role will support multiple HR processes, including new hire onboarding, offboarding, FMLA , and HR reporting. Additionally, the position ensures the accuracy of all HR information within Oracle and TimeClock Plus for HDS employees, assisting with processes such as Leave Without Pay, Worker’s Comp, Family Medical Leave, and processing assignment changes for all employee types. The HR Payroll Coordinator is dedicated to advancing the department’s commitment to access and success by addressing the unique needs of the University community through the development and enhancement of collaborative relationships.

Required Job Qualifications

+ Bachelor’s degree in human resources, business, or related field from an accredited university or equivalent HRM experience

+ 2 years of experience with Payroll or HR processes

+ 1 year of experience in a direct customer service role aiding with problem solving and connecting customers to resources.

+ Minimum 2 years’ experience utilizing MS Office and a variety of computer programs to perform record keeping, data entry and other administrative tasks.

Preferred Job Qualifications

+ Advanced Knowledge of Microsoft Excel.

+ Experience in a medium-to-large organization with a diverse employee population.

+ Experience in a higher education environment, preferably in Human Resources/Payroll and preferably at CSU .

+ Experience with CSU’s administrative systems including Oracle HR, Time Clock Plus, Kuali Financials, Workday and the Talent Management System

+ Exceptional verbal and written communication skills and ability to effectively relate complex information to a diverse audience.

+ Demonstrated ability to advance the department’s commitment to access and success.

+ Strong analytical and problem-solving skills, detail minded, and highly organized, with the ability to adapt to rapidly changing situations and successfully manage multiple complex projects and competing priorities from start to finish.

+ Minimum of 3 years of customer service and interpersonal skills, including the ability to establish and maintain positive working relationships throughout the organization.

+ Exceptional work ethic, high standards of professionalism, ability to act with integrity, and maintain discretion and confidentiality; tactful and diplomatic.

+ The ability to take initiative and work independently performing a full range of professional tasks; as well, must be able to work collaboratively as a team, with all levels and work styles.

+ Advanced proficiency in Microsoft Office Suite. Experience with applicant tracking, data analysis, and reporting to manage the full life cycle of employment activity.

+ Ability to analyze policies, programs, and initiatives to make recommendations for quality improvement.

Essential Duties

Job Duty CategoryGeneral Payroll Processing

Duty/Responsibility

+ Responsible for all payroll processes within HDS for a staff of over 1,700 employees.

+ Ensure proper account number is applied to each employee for proper labor distribution accounting for all Housing and Dining Service departments.

+ Ensure that all deadlines are met.

+ Investigate and respond to payroll and personnel action questions, monitor the HDS Payroll email, and provide training to leadership and employees as needed.

+ Prepare and process payroll for employees adhering to university payroll deadlines, including TimeClock Plus, Leave Without Pay ( LWOP ), Supplemental Pay, special check requests, out-of-cycle salary adjustments, and other payroll requests.

Percentage Of Time50

Job Duty CategoryReconciliation of Payroll Records

Duty/Responsibility

Record, balance, audit and report sick leave and annual leave earned and used. Report leave usage to the University Records Department and to supervisors and employees within the department.

+ Monitor/determine eligibility of international employees.

+ Create and monitor various HR and Payroll reports.

+ Enter bi-weekly payroll in Oracle.

+ Create time sheets for quick pays.

+ Investigate payroll questions.

+ Process labor redistributions.

+ Answer questions and solve problems with the electronic time clock system.

+ Validate hours in TCP to make sure they have the correct amount of hours.

+ Create and monitor various HR and Payroll reports and data to distribute to all HDS in the HDS HR Scorecard.

Percentage Of Time30

Job Duty CategoryHuman Resources Support

Duty/Responsibility

+ Analyze state and university personnel rules and regulations and their impact on the HDS department.

+ Maintain confidential and accurate personnel records, files, and reports for all HDS employees.

+ Triage and audit all incoming personnel action forms and send them to the appropriate payroll processor for data entry.

+ Meet with all new employee types to gather necessary paperwork for employment such as the I-9 Employment Eligibility Verification and record data in Oracle.

+ Generate, process, and verify employee appointment updates in Oracle, including pay rate, title, and status changes, as well as hiring, termination, retirement, promotion, demotion, and other appointment actions.

+ Cross train other employees as needed.

+ Assist with the FMLA administration process as needed and answer questions concerning all leave types.

Percentage Of Time20

Application Details

Special Instructions to Applicants

To apply, please complete your cover letter and resume addressing information with your work experience, education, certifications and any other relevant information and provide the contact information for three professional references.References will not be contacted without prior notification to candidates.

For full consideration, please apply by 05/07/2025, 11:59pm (MT).Please make sure to align your applicable experience with the minimum and preferred qualifications in your cover letter and resume. This position is open until filled.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactAnthony King, 970-491-4703; [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents