• Purchasing Assistant

    University of Florida (Gainesville, FL)


    Purchasing Assistant

     

    Work type: Staff Full-Time

     

    Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

     

    Department: 28011200 - VM-BUSINESS OFFICE

    Classification Title:

    Purchasing Assistant

    Classification Minimum Requirements:

    High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

    Job Description:

    Daily Purchasing Duties

     

    - Receive, research, process, and fulfill new order inquiries and requests

     

    - Investigate and reconcile outstanding orders

     

    - Employ proactive cost-savings initiatives

     

    - Communicate, coordinate, and cooperate with internal and external contacts

     

    - Use online and customized software applications

     

    - Follow University and State buying policies, protocols, and regulations

     

    - Provide exceptional customer service

     

    Long-Range and Situational Duties

     

    - Establish and manage maintenance contracts

     

    - Liaise with suppliers and representatives

     

    - Support customers in their use of procurement systems

     

    - Find alternatives for regularly stocked commodities

     

    - Collaborate with CVM fiscal teams

     

    - Assist with budgetary quotes

     

    - Audit buying patterns for efficiency and effectiveness

     

    - Interpret, explain, and apply complex policies and procedures

     

    - Research, identify, evaluate, support, and resolve discrepancies

     

    - Complete training requirements

     

    Analyze and Reporting Duties

     

    - Yearly Purchase Order reviews and recommendations for new Purchase Orders.

     

    - Purchasing trends.

     

    - Annual audit requirements.

     

    - Departmental spending trends.

     

    - Additional requests by immediate supervisor.

     

    - May have to operate a state vehicle over limited distances

    Expected Salary:

    $17.00 - $19.00 hourly

    Preferred:

    - Proven excellence and experience in procurement.

     

    - Proven excellence in customer service.

     

    - Knowledge of accounting principles and their applications.

     

    - Knowledge of medical and scientific products and their applications.

     

    - Knowledge of State, UF, and College regulations, policies, and procedures

     

    - Strong internal initiative, problem-solving, and interpersonal skills

     

    - Good public relations skills

     

    - Ability to communicate effectively and courteously, both written and verbally, and work with the public in a tactful and courteous manner

     

    - Ability to plan, organize, and coordinate work assignments

     

    - Ability to use MS Office and fiscal-based applications.

    Special Instructions to Applicants:

    In order to be considered, you must upload your cover letter, resume, and list of references.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 30 Apr 2025 Eastern Daylight Time

     

    Applications close: 14 May 2025 Eastern Daylight Time