• Research Administrator II

    University of Florida (Gainesville, FL)


    Research Administrator II

     

    Work type: Staff Full-Time

     

    Categories: Grant or Research Administration, Veterinary Medicine/Animal Care

     

    Department: 28011200 - VM-BUSINESS OFFICE

    Classification Title:

    Research Administrator II

    Job Description:

    + Works closely with stakeholders in connection with management of research grants and grant-related funds.

    + Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements.

    + Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST.

    + Reviews grant transactions for accuracy and process correcting journal entries as needed.

    + Monitors and adjust grant encumbrances frequently to maintain accurate balances.

    + Analyzes grant accounts during their life cycle and reconcile as needed at each milestone.

    + Serves as liaison between CVM Faculty P.I.’s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.

    + Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents.

    + Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects.

    + Knowledge of grant-related regulations and guidelines. Interprets policy and procedures to college stakeholders.

    + Assists with monitoring and preparation of reports to sponsoring agencies.

    + Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded.

    + Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms.

    + Assists PI’s and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary.

    + Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance.

    + Tracks all financial activity on award and provides basic accounts payable human resource/payroll support.

    + Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting.

    + Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues.

    + Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight.

    + Works with C&G to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.

    Expected Salary:

    $53,000 - $72,900

    Minimum Requirements:

    Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

    Preferred Qualifications:

    1. PeopleSoft, MS Office, and UFIRST, myInvestigator, Enterprise Analytics, ERA Commons (NIH) and UF fund accounting experience.

    2. Strong customer service and team-centric skills, experience working with diverse personalities.

    3. Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner.

    4. Knowledge of grant process and accounting standards.

    5 Ability to plan, organize and coordinate work assignments.

    6. Ability to operate Windows-based and character-driven programs.

    7. Knowledge of State, UF and College of Veterinary Medicine rules and procedures.

    8. Certified Research Administrator

    Special Instructions to Applicants:

    In order to be considered, you must upload your cover letter and resume.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 30 Apr 2025 Eastern Daylight Time

     

    Applications close: 14 May 2025 Eastern Daylight Time