• Administrative Program Assistant

    Spectrum Comm Inc (NV)


    Spectrum is seeking a Unit Programs Coordinator (UPC) to provide support for our customer located at Creech AFB, Nevada. In this role, you will be responsible to unit leadership for all administrative aspects of the unit such as task management, Government Travel Card (GTC) program, health care program, fitness program, safety program, Automated Data Processing Equipment (ADPE) accounts, security accounts, supply program, civilian timecard program, to name a few.

     

    Key Roles and Responsibilities

     

    As our UPC you will ensure that required documentation, coordination, and filing of all unit administrative information and programs are are completed without errors in accordance with Air Force Instructions and other applicable unit and regulatory guidance. Typical duties include the following:

     

    + Serve as the resident subject matter expert for all mandated administrative support programs. Ensure unit program compliance with regulations, laws, policies, and squadron commander directives.

    + Design effective communication plans to publicize unit program requirements, associated policies, and procedures

    + Serve as a unit liaison to the military and civilian personnel offices.

    + Establish controls and suspense dates and follows up to ensure that required actions and responses are made within deadlines.

    + Perform other clerical and administrative work in support of the office/organization. Duties include managing/tracking Management Internal Control Toolset (MICT) Communicators and submitting/tracking work order for facility maintenance.

    + Prepare and submit paperwork, such as timesheets, travel orders, file plans, and supply requisitions in a timely manner.

    + Possess knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

    + Possess the ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines.

    Requirements

    Experience:

    + “Secret” security clearance, a driver’s license, military experience directly related to the specific contractor position and be competent with computer systems.

    + Proficient in the use of programs such as Microsoft Office, SharePoint, Adobe, Patriot Excalibur (PEX), etc...

    + Minimum of five (5) years of experience working in/with the military and either:

    + 1) Two (2) years of experience working in either an MQ-9 or RQ-170 Squadron Commander’s office, Group leadership-level, or Wing leadership-level office OR

    + 2) Five (5) years of experience working in a DoD Flying Squadron, Group, or Wing Commander’s office.

    Education

    Completion of high school or general educational development equivalency is mandatory. Competence with computer systems is essential.

     

    Certification(s)

     

    Benefits

     

    + Health Care Plan (Medical, Dental & Vision)

    + Retirement Plan (401k, IRA)

    + Life Insurance (Basic, Voluntary & AD&D)

    + Paid Time Off (Vacation, Sick & Public Holidays)

    + Family Leave (Maternity, Paternity)

    + Short Term & Long Term Disability

    + Training & Development

    + Wellness Resources

    + Stock Option Plan