• Assistant Director, Scheduling and Events

    Johns Hopkins University (Baltimore, MD)


    Centered on a departmental mission of “Be More,” Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenets of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of **_Assistant Director, Scheduling and Events._**

     

    Hopkins Athletics is a multidivisional department with 22 programs competing at the NCAA DIII level and two programs (men’s and women’s lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports, intramurals, and fitness programming.

     

    The Hopkins Athletics and Recreation department seeks an innovative and forward-thinking Assistant Director for Scheduling and Events. The Assistant Director must operate within the framework of a best-in-class athletics and recreation department at Johns Hopkins University. Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of inclusiveness within both the department and the University setting. Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

     

    The Assistant Director, Scheduling and Events works to support the mission and integrity of the Johns Hopkins University and the Athletics and Recreation Department. Demonstrating adherence to the department philosophy, facility schedule, equipment and facility maintenance expectations, and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, students, coaches, and external stakeholders.

    Specific Duties and Responsibilities

    + Manage Athletic and Recreation scheduling utilizing campus scheduling software, 25Live, including home contests, practices, student activities, clubs, and intramurals, departmental meetings, and events.

    + Coordinate with varsity coaching staff to provide deconflicted practice schedules in shared spaces, resolving high-level scheduling conflicts.

    + Planning for seasonal scheduling needs, adjusting and reassigning time slots and assignments as needed.

    + Collaborate with the Associate Athletic Director, Facilities & Events, and the Director of Recreation on scheduling strategies, designing and implementing scheduling protocols and policies.

    + Making schedule changes and overrides in special circumstances, making decisions about prioritization.

    + Collaborate with the Assistant Athletic Director, Event Management, on event staffing, including hiring and payment in accordance with Business Office practices.

    + Assist the Assistant Athletic Director, Event Management, in providing all game day administration, including paperwork, event checklists, and communication to all involved parties for events, including regular and postseason competition.

    + Collaborate with the Associate Athletic Director, Facilities & Events, on postseason bidding and post-event reconciliation in conjunction with the Business Office.

    + Serve as tournament director and event manager for regular and post-season varsity athletic contests, overseeing the set-up, execution, and break down of events.

    + Other duties as assigned, including special projects.

    + Ability to work nights and weekends is required.

    _Key Relationships_

    + The Assistant Director is directly supervised by the Associate Athletic Director of Facilities and Events.

    + This position has significant interactions with faculty and staff, students, and other outside constituencies and must demonstrate strong interpersonal skills.

    Minimum Qualifications

    + Bachelor’s Degree in a related field.

    + Three (3) years of progressively responsible administrative/operations experience required.

    + Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

    Preferred Qualifications

    + Sport Management Degree or related field preferred.

    + Strong organizational skills, oral and written communication skills, and attention to detail.

     

    Classified Title: Scheduling & Event Services Manager

     

    Job Posting Title (Working Title): Assistant Director, Scheduling and Events

    Role/Level/Range: ACRP/03/MC

    Starting Salary Range: $48,000 - $84,100 Annually (Commensurate w/exp.)

     

    Employee group: Full Time

     

    Schedule: Mon - Fri / 08:30am - 05:00pm

     

    FLSA Status: Exempt

     

    Department name: ​​​​​​​Athletics and Recreation

    Personnel area: University Student Services

    The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

     

    Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

     

    Equal Opportunity Employer

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    EEO is the Law

    https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf