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Financial Grant Manager

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Financial Grant Manager

Salary

$70,140.00 - $112,236.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Job Number

RAA DCJ 06035 042025

Department

Department of Public Safety

Division

Division of Criminal Justice

Opening Date

04/24/2025

Closing Date

5/9/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling St, Lakewood, CO 80215,

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Leticia Tavarez [email protected] 720-471-9883

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open only to Colorado state residents.

This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

CDPS 2022 Equal Employment Opportunity Plan (https://drive.google.com/file/d/1mhirfXA6CeujGdFetbkPOC78t2GASFdw/view)

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

Why I love My Job at CDPS (https://youtu.be/wVFnhrTd3jI)

At CDPS we nurture an employee-centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Click here to learn why CDPS employees love their jobs (http://why%20do%20i%20love%20my%20job%20at%20cdps/)

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits

+ We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

+ Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

+ State contribution into Health Savings Account when enrolled in HDHP.

+ Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

+ Paid medical leave benefits provided by the State of Colorado.

+ Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

+ We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

+ CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and four annual wellness days.

+ The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

+ Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global University.

+ Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits)

Description of Job

ABOUT THE WORK UNIT

The Office of Adult and Juvenile Justice Assistance (OAJJA) administers federal and state criminal and juvenile justice funding programs and provides staffing support to the Justice Assistance Grant (JAG) Board and the Juvenile Justice and Delinquency Prevention (JJDP) Council. In addition, OAJJA staff are actively involved in policy initiatives intended to improve the criminal and juvenile justice systems. The Governor-appointed Juvenile Justice and Delinquency Prevention (JJDP) Council establishes funding priorities for the funding from the OJJDP and serves in an advisory capacity to the Governor and State legislature as well as state agencies on juvenile justice and delinquency prevention matters. Similar to the JJDP Council, the Governor-appointed Justice Assistance Grant (JAG) Board establishes funding priorities for the Justice Assistance Grant and serves in an advisory capacity to the Governor and State legislature as well as state agencies on criminal justice matters.

The OAJJA administers federal grants under the Department of Justice to address and support criminal and juvenile justice programs, initiatives, and system improvement efforts. The office receives formulated grants from the Bureau of Justice Assistance that include the Edward Byrne Memorial Justice Assistance Grant (JAG), the Byrne State Crisis Intervention Program(SCIP), the Project Safe Neighborhood Grant Program (PSN), the John R. Justice Grant Program, and the Residential Substance Abuse Treatment Grant Program (RSAT). In addition, they administer the National Criminal History Improvement Program (NCHIP) available through the Bureau of Justice Statistics and the Paul Coverdell Forensic Science Improvement Grant Program available through the National Institute of Justice. The OAJJA also administers grant funds from the state General Fund that include the Juvenile Diversion funding, and multiple public safety grant programs that support community-based partners, local governments, tribes, justice systems agencies, and law enforcement.

The unit staff conduct statewide activities including, but not limited to, development and/or implementation of public policy and guidelines for the implementation of effective criminal and juvenile justice programs; administration and implementation of grant management policies and rules; training of grant applicants on policies and procedures and effective grant management practices; provision of technical assistance to grantees on criminal and juvenile justice systems issues and ongoing implementation and evaluation of grant projects; monitoring of grant project performance and data collection and reporting to the legislature, the general public and the federal government. The Office of Adult and Juvenile Justice Assistance (OAJJA) facilitates coordination between the federal, state and local departments of criminal and juvenile justice, including law enforcement, adult and juvenile probation, adult and youth corrections, mental health, substance abuse treatment, and education on issues regarding criminal and juvenile justice system improvement and violent crime in Colorado.

WORK ENVIRONMENT

Monday - Friday 8am-5:pm (Some flexibility on schedule)

Hybrid (2 days in office/3 remote) subject to change

Up to 10% state travel for onsite monitoring and professional training

ABOUT THE POSITION

The purpose of this position is to analyze, compare, monitor, and report on the financial activities of subgrantees for the state Juvenile Diversion program, the Juvenile Justice Formula Title II program, and any other federal or state funded grant programs as assigned that include, but may not be limited to, federal formula grants, federal competitive grants, grant awarded from private entities or funded through the State’s legislative process. This includes reconciliation of program expenditures with the states accounting system, reviewing budgets from grant applications, processing grant agreements, reviewing quarterly expenditures reported by subgrantees, processing payments to subgrantees, reconciling grant charts to the State’s accounting system (CORE) and the work unit’s grant management system, reviewing grant status with program managers, and performing financial monitoring on subgrantee expenditures. Provides financial support, leadership and technical assistance to subgrantees throughout the state.

Key Responsibilities

Review Quarterly Financial Reports, Cash Requests, and Budget Modifications

Reviews financial quarterly reports and the extensive back-up documentation submitted by the grantees and determines the accuracy and appropriateness of the reported expenditures. Reviews payment requests and budget modification requests by comparing expenditures to disbursements and tracking spending patterns to determine if the requests are appropriate and within the accepted grant management procedures of the program. Provides information and recommendations to the program managers as to the approval, denial, or modification of financial requests from grantees based upon an extensive analysis of the payment requests for each assigned grant program. Works with grantees to rectify problems with payment requests and explain to them why a payment request can or cannot be processed. Processes disbursements of approved funds through CORE. Notifies grantees of errors or omissions in reports and works with them towards a satisfactory reconciliation.

Reviews files for closure of the awards to determine if all requirements of the grant agreement have been met and if funds have been properly expended. Ensures that data contained in the grant management system is accurate and in agreement with CORE.

Analyze/Reconciliation of Spending & Generation of Reports

+ Reconciles monthly and year-end grant expenditures to the state accounting system (CORE). Analyzes data, identifies and resolves problems using appropriate accounting procedures. Verifies fiscal compliance by the work unit and its grantees for fiscal year opening and closing activities.

+ Assembles, analyses, reviews and approves information for budgeting and reporting purposes.

+ Prepares and distributes reports that are used by departmental management, OAJJA Boards, the legislature, the Governor, Colorado’s Congressional Representatives and Senators, and others. These reports are utilized for grant funding decisions, decisions by the Legislature, and other state agencies. Collects data from OAJJA grantees and compiles, analyzes, and oversees the communication of that data to federal and state entities, including SAM.gov and Zoom Grants (or the current grant management system).

+ Acts as a liaison for OAJJA with Division and Departmental staff in accounting, purchasing, and administration to exchange information, clarify misunderstandings, and identify and resolve problems. Establishes and maintains professional working relationships with administrative officials and grantees.

Review Financial Portions of the Competitive Grant Application Process

P articipates in the competitive grant application processes by reviewing applicants’ budgets for accuracy, allowable expenses, and compliance with program guidelines prior to funding meetings. Recommends to the program manager any necessary corrections that need to be made to the financial reports. Assists with compiling comparison data for staff and board members which is used at the funding meetings. Following funding decisions, input and updates data submitted for required grantee award reports.

Technical Assistance, Compliance, and Monitoring of Grantees

Provides technical assistance to grantee recipients to ensure financial compliance with complex state and federal grant requirements, policies, and regulations. Assists grantees with modifications to their internal reporting and tracking systems to enable them to accurately report grant activities per Division of Criminal Justice requirements. Notifies grantees of errors or omissions in reports and works with them toward satisfactory reconciliation.

Conducts in-depth financial monitoring of grantee agencies to determine whether the agency is in compliance with the requirements of the grant. Makes recommendations to grantees to assist them with reporting and compliance issues. Determines which grantee agencies should be scheduled for monitoring visits by review of quarterly reports and cash requests, and by consulting with the program administrator. Determines which grantees should provide back-up documentation for their monthly or quarterly reports and provides an in-depth review of the materials to look for improper accounting practices and to a ddress any financial issues and problems with the grantee. Conducts site visits of grantees to assess compliance with civil rights, administrative and financial regulations.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet the following criteria for consideration.

MINIMUM QUALIFICATIONS -Proven Experience, Knowledge, Skills

Experience Only:

Seven (7) years of full-time relevant experience in in grants or contracts with activities that include financial auditing.

Relevant experience includes: grants management, grant administration, contract administration, managing restricted funds.

OR

Education and Experience:

A Bachelor's degree and three (3) years of full-time relevant experience in grants or contracts with activities that include financial auditing.

Relevant experience includes: grants management, grant administration, contract administration, managing restricted funds.

OR

A Master's degree AND two (2) years of professional in grants or contracts with activities that include financial auditing.

Relevant experience includes: grants management, grant administration, contract administration, managing restricted funds.

* Note: Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.*

REQUIRED SKILLS

+ Excellent reasoning and analytical and problem-solving skills

+ Detail-oriented and highly accurate;

+ Collaboration - Professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.

+ Execute good judgment and acumen in solving problems.

+ Building strong working relationships and responds to the needs of partners and stakeholders.

+ Ability to work and successfully navigate in a highly politically charged environment

PREFERRED QUALIFICATIONS AND/OR SPECIAL QUALIFICATIONS

Experience using Core

CONDITIONS OF EMPLOYMENT

+ Requires successful completion of a background investigation that includes a polygraph exam and a fingerprint based criminal history search.

+ Must be a Colorado resident at time of submitting application

+ Must have a valid Colorado Driver’s License

+ Must be able to travel statewide for site visits

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination

Supplemental Information

ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at [email protected] .

EQUITY, DIVERSITY AND INCLUSION

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

+ Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay not be solicited or accepted after your application has been received.

+ Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Answers generated by AI-tools will typically be unresponsive.

+ Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them.

+ Military Veterans :If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

+ Application Tips: For an overview of State of Colorado application process and application tips, please view this video (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb\_logo) .

+ Resumes, Cover Letters, or other documents submitted: Will Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

+ Comparative Analysis Steps may include:

+ Structured application review by a panel of SMEs

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please explain why you are interested in this position and how this position fits in with your career goals.

02

Please describe in detail your experience in providing technical assistance and training. And, in what format did you utilize to deliver the technical assistance and training? (ex. In person, virtual, or webinar)

03

Please describe in detail your experience in providing financial management of grants, including monitoring compliance with federal or state guidelines and regulations.

04

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a criminal history check and polygraph. Are you willing to participate in this process if you receive a conditional job offer?

+ Yes

+ No

05

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

06

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

+ Yes

+ No

Required Question

Employer

State of Colorado

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