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Internship : Business Office Admin - Greeley

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Internship : Business Office Admin - Greeley

Salary

See Position Description

Location

Greeley, CO

Job Type

Temporary (9 months or less)

Job Number

BusinessAdminIntern-04/25

Department

Department of Transportation

Division

CDOT Region 4

Opening Date

04/25/2025

Closing Date

5/11/2025 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

10601 10TH Street, Greeley, CO 80634

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

Type of Announcement

This is a temporary position. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to applications from Colorado residents and non-residents.

This announcement is posted until the position is filled. It's in your best interest to apply early.

Salary Range: $18.66 - $25.00 depending upon qualifications

These positions do not provide benefits however, CDOT offers all Interns (temporary employees) paid sick leave . Temporary employees accrue one hour of sick leave for every 30 hours worked, capped at forty-eight 48 hours.

Temporary positions will exist for 9 months or less.

About CDOT

Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people does contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visithttps://www.codot.gov/to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

#LI-POST

Description of Job

About the Work Unit

The Region 4 Business Office work unit exists to ensure the financial integrity of all business transactions throughout the region in meeting its fiduciary responsibilities to the public. This unit acts as liaison to CDOT offices of the Controller, Financial Management and Budget, Procurement, Agreements and Chief Financial Officer. Additionally, overall business services are provided to the Regional Transportation Director (RTD), Program Engineer North, South, and Central Section, Maintenance Section 1, Planning and Environmental Section, Civil Rights Unit, Safety Unit and Traffic Section. The work unit provides the following core functions:

• Financial Advice to the RTD and Division Directors Financial Reporting

• Statewide Transportation Improvement Plan (STIP) and Transportation Improvement Plan (TIP) and Coordination

• Region Program Reporting and Transparency Office (PRTO)

• Budget Planning and Coordination

• Project programming and expenditures/Program Delivery/Cash Management

• Contracting and purchasing

• Accounts payable and receivable

• Project Creation and Setup

Description of Job

Intern position will support the Region 4 Business Office at CDOT. This position will assist with the processing of invoices for payment, will support regional business activities related to fiscal year end, and will assist with the review and tracking of other financial transactions such as purchase orders and procurement card transactions.

Major Duties and Responsibilities

+ Review utility and other invoices for payment as well as identify and record the correct accounting coding on each invoice, then upload the invoice into OnBase for approvals and final processing

+ Verify and record accounts payable transactions on payment requests and in OnBase according to applicable rules, established policies, and procedures.

+ Help to identify invoices that need to be accrued, and identify the correct accounting coding information and add that coding to the documentation according to applicable rules, naming conventions, established policies and procedures

+ Help to identify purchase orders that may need to be closed out, research if closure is needed, assist in the closure if necessary

+ Assist with the review of procurement card transactions and back up documentation to ensure compliance with the procurement card manual and other applicable rules

+ Process incoming mail sent to the CDOT R4 Business Office

+ Track and identify utility invoices that need to be paid

+ Assist with electronic file storage and electronic documentation efforts as necessary

+ Participate in special projects and miscellaneous tasks as needed to support the activities of the Region 4 Business Office including clerical and organizational tasks

+ Utilize the following: Google Suite/Google App, Adobe Acrobat, MS Word, MS Excel, MS Access, OnBase, and SAP

Work Environment:

+ This position is based at CDOT Region 4 Headquarters in Greeley, CO

+ Expected work schedule is between Monday and Friday

+ This role is anticipated to work a minimum of 20-30 hours per week (Can be somewhat flexible with days and hours worked)

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Qualified candidates must be:

+ Any college student enrolled in an accredited community college, college or university seeking an Associates, Bachelors, Masters or Ph.D. degree. Preferred in Business Administration or a closely related field. (A copy of your transcript must be attached to your online application. See below)

OR

+ A recent college graduate. Recently graduated means the individual should have attended an accredited college or university and have graduated with an Associates, Bachelors, Masters or Ph.D. degree in Business Administration, Finance, Communications, Data Management Planning (financial, regional, transportation or urban), Political Science, Public Administration or a closely related field within three calendar years. (A copy of your transcript must be attached to your online application. See below)

OR

+ A certified participant in the Colorado Refugee Program.

Unless applying as a certified participant in the Colorado Refugee Program, a copy of your transcripts including your name, the school name, all coursework, including current coursework and degree(s) conferred. must be included. Unofficial transcripts are accepted but must include the information described above. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation. The credential evaluation report must be an official report. Failure to provide a transcript or official credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment:

Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information is in the supplemental information section.

TheExceptional Candidates will be an undergraduate or graduate college/university student, or recent graduate as defined above and the following:

+ Strong interest in the duties listed in the Description of the Job section.

+ Completion of 2 years or more in an accredited university in the above-listed related disciplines

+ Excellent interpersonal skills

+ Excellent verbal communication skills

+ Excellent writing skills

+ Strong database management skills

+ Experience creating communications materials

+ Strong research skills

+ Strong analytical skills

+ Experience analyzing data

+ Willingness to learn

+ Ability to perform duties with minimal supervision

+ Proficiency with Google Suite/Google App, Adobe Acrobat, MS Word, MS Excel, PowerPoint, Adobe InDesign, Illustrator, and Photoshop.

Supplemental Information

Applicant Checklist

Complete Applications must include the following documents:

+ A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

+ A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

+ A cover letter. The education, experience, abilities, and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your cover letter should address your interest in and qualifications for this job with CDOT. Please be specific and detailed in describing experience, abilities, and accomplishments as they relate to this position's requirements and major duties as described in the announcement. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

+ A copy of your official or unofficial transcript showing your name, the name of the school, all coursework and degree(s) conferred or, your official NACES credentail evaluation report. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online atwww.InfoCubic.comand www.OrangeTreeScreening.com. Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Brenda [email protected]

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

BY (SAP #BusinessInten 04/25)

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Which of the following accurately describes your current status? Please note that you may redact dates of attendance at or graduation from an educational institution on your application, but this will be verified at the time of offer to ensure you meet qualifications.

+ I am a current full-time college student.

+ I am a recent college graduate. I have graduated within the past three calendar years.

+ I am a certified participant in the Colorado Refugee Services Program.

+ None of the above.

02

Unless applying as a participant of the Colorado Refugee Program, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework including current coursework and degree(s) conferred is required. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential report must be an official report. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

+ I have attached a copy of my transcript or official NACES credential evaluation report.

+ I have requested my transcripts from my college/university and will email them to [email protected] within 5 business days of the close date of the announcment.

+ No, I have not attached transcripts to my application. (Unless you are part of the refugee program, this will eliminate you from consideration as we must have a transcript to evaluate your qualifications.)

03

I confirm that I attached to my online application: most recent copy of my college transcript requested in the announcement.

+ Yes

+ No

04

If you are applying as a participant of the Colorado Refugee Program, please provide your A# I-94 found on your Employment Authorization Card in the space below. Otherwise, write, N/A

05

Have you been subject to disciplinary action in the last three years of your work experience? If so, please provide details of that disciplinary action. If not, please state "N/A".

06

Did you include a cover letter with your application?

07

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".

08

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

09

Please confirm that you have attached a cover letter to your online application..

+ Yes

+ No

10

CDOT-Voluntary Self-Identification of Disability We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to: • Autism • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS • Blind or low vision • Cancer • Cardiovascular or heart disease • Celiac disease • Cerebral palsy • Deaf or hard of hearing • Depression or anxiety • Diabetes • Epilepsy • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome • Intellectual disability • Missing limbs or partially missing limbs • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS) • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

+ Yes, I Have A Disability, Or Have A History/Record Of Having A Disability

+ No, I Don't Have A Disability, Or A History/Record Of Having A Disability

+ I Don't Wish To Answer

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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