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Job Summary:

The Business Development Assistant plays a critical support role within the Business Development department, working closely with the Business Development Manager and cross-functional teams to coordinate logistics for over 50 annual trade shows, industry events, sponsorships, and client meetings. The position also serves as the Travel Coordinator, managing travel arrangements for employees and clients, ensuring smooth, cost-effective, and policy-compliant travel experiences.

Essential Functions:

+ Assist with planning and execution of large trade shows and smaller sponsorship events.

+ Reserve exhibit spaces, coordinate booth logistics, meet registration deadlines, and track deliverables.

+ Procure and maintain inventory of trade show supplies and promotional giveaways.

+ Arrange and manage travel for employees and clients, including flights, hotels, ground transportation, and itineraries.

+ Collaborate with internal teams and external representatives to ensure accurate and timely travel bookings.

+ Provide support to travelers during trips and resolve travel issues as they arise.

+ Ensure all travel arrangements align with internal policies and budget guidelines.

+ Research, evaluate, and maintain relationships with travel and event vendors.

+ Negotiate competitive rates and terms to optimize costs and service quality.

+ Track and report vendor performance and travel expenditures.

+ Provide administrative support to Business Development and other departments as assigned.

+ Maintain accurate records of travel, trade show participation, and event metrics.

+ Prepare reports, meeting materials, and documentation as assigned.

+ Keep supervisor informed of key activities, issues, and outcomes.

+ Undertakes additional assignments as required to meet evolving business needs.

Qualifications & Requirements:

+ U.S. Citizenship is required due to the nature of our industry and contracts.

+ Bachelor's degree in Business Administration, Hospitality Management, Marketing, or a related field preferred.

+ 2+ years of experience as a Travel Coordinator, Event Assistant, or in a similar administrative support role preferred.

+ Proficiency in travel booking tools, Microsoft Office Suite, and CRM (Customer Relationship Management) or ERP systems preferred.

+ Strong organizational and multitasking abilities; capable of managing shifting priorities with professionalism.

+ Excellent verbal and written communication skills.

+ Problem-solving mindset with a high degree of resourcefulness and accountability.

+ Experience supporting teams in Aerospace & Defense industry a plus.

+ Occasional offsite event or trade show support required.

+ Some overtime and travel may be necessary during peak seasons.

Physical Requirements:

+ Must be able to perform standard office duties and occasional physical tasks, with or without reasonable accommodation, including lifting and moving items up to 25 pounds in support of packing and loading materials for trade shows.

+ Occasional travel and participation in trade shows may require extended periods of standing or walking.

Job Title: Business Development Assistant

Reports To: Business Development Manager

FLSA Classification: Non-exempt (hourly)

Job Type: Full Time

Salary Range: $18 to $25 per hour. This estimated range represents a good faith projection of what we believe is a competitive compensation range for this position. Please understand that the offered salary will be determined based on factors such as the applicant's credentials, experiences, and the specific requirements of the role, as well as potential internal equity and external market considerations. We do not customarily hire at the top end of the range. East/West adheres to pay transparency and equity principles and strives to remain competitive within the market. The full compensation package will be shared and discussed during the hiring process. In addition to the base salary, East/West is committed to supporting our team's well-being and professional growth through a comprehensive benefits package. This generous benefits package, includes but is not limited to:

+ Medical, Dental, Vision

+ Life Insurance, Long-Term Disability

+ Aflac Voluntary benefits (Critical Illness, Accident, Hospital, STD)

+ PTO (3 weeks first year!)

+ 10 Paid Holidays

+ Flexible Spending Accounts

+ 401(k) with matching

+ Pet Insurance

+ 9/80 work schedule (every other Friday off)

EOE / Disability / Veteran

EAST/WEST INDUSTRIES INC. is a woman-owned small business located in Ronkonkoma, NY. We are a world leader in the development and production of aircraft seats and life support systems for high-performance military aircraft, and ground support equipment for servicing such aircraft.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://eastwestindustries.applicantpro.com/jobs/3728800-1014509.html