• Administrative Assistant Intermediate

    University of Michigan (Ann Arbor, MI)


    Administrative Assistant Intermediate

    How to Apply

    A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

    Job Summary

    The Administrative Assistant Intermediate plays a vital role in supporting the overall operations of the Law Office of Development and Alumni Relations. Reporting to the Office Manager, this position handles various projects and tasks as assigned. The assistant provides essential administrative support to each program area.

     

    Who We Are

     

    For 150 years, the University of Michigan Law School has offered its students one of the world's finest legal educations in a setting of stunning physical beauty. The Law School's faculty (100+) is counted among the most elite, and its strength is fortified by more than 100 business and professional staff. Michigan Law boasts approximately 1000 students, and more than 23,000 alums, who are leaders in law, business, and public service in countries across the globe. Michigan Law is widely regarded as one of the nation's top 10 law schools.

    Responsibilities*

    Work as part of a support staff team to provide excellent customer service to visitors, donors, and program area staff.

     

    Assist program areas in facilitating the submission of P-card and hosting documentation for Emburse Enterprise report preparation as needed.

     

    Administrative Assistant for Michigan Law Connect, our alumni and student networking site. Review and approve members, assist with project management of ongoing marketing and communications; monitor groups within the system and work with director of alumni engagement and business analyst on goals and platform enhancements.

     

    Provide back-up coverage for committee call scheduling and recap as needed.

     

    Gather, record, and properly store information about prospects, donors, solicitations, communications, committees, and events utilizing DART and collaboration tools as assigned.

     

    Manage incoming calls and visitors with professionalism. Screen inquires, resolve routine and complex matters, and ensure timely follow-up.

     

    Coordinate staff calendars for events and meetings as needed. May also involve assistance with alumni campus visits and student group interactions.

     

    Periodic evening and weekend work is required to assist with reunions and Law School alumni events.

     

    Perform other position-related responsibilities, duties, and activities, as assigned.

    Required Qualifications*

    High school diploma.

     

    2-4 years of administrative support experience, preferably in a fundraising environment.

     

    Ability to communicate effectively; verbally and in writing.

     

    Experience with Google apps and Microsoft Office suite.

     

    Willingness and ability to actively contribute and collaborate.

     

    Demonstrated organizational skills.

     

    Discretion in dealing with highly sensitive information, and diplomatic in approaching customer service.

     

    Ability to work independently, proactively, and collaboratively and exhibiting an executive level of professionalism when working with colleagues, prospects, donors and the greater University of Michigan community.

     

    Ability to set priorities, manage complex assignments, and meet multiple deadlines while remaining flexible, displaying excellent judgment, and promoting a positive attitude

    Desired Qualifications*

    Knowledge of or expertise with specialized database systems: DART, ROI.

     

    Knowledge of University expense reporting.

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    262826

     

    Working Title

     

    Administrative Assistant Intermediate

     

    Job Title

     

    Administrative Assistant Inter

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Hybrid

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    Law School

     

    Department

     

    Law School

     

    Posting Begin/End Date

     

    4/25/2025 - 5/25/2025

     

    Career Interest

     

    Administration