• Assistant to the AVP/Executive Director

    University of Michigan (Ann Arbor, MI)


    Assistant to the AVP/Executive Director

    How to Apply

    A cover letter and resume are important submissions for the hiring team to get a sense of your experience and are required to be considered for this position. In the cover letter, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file (because of system limitations).

     

    For questions about this role or accommodation requests, contact [email protected] .

    Job Summary

    Reporting to the Assistant Vice Provost and Executive Director of Undergraduate Admissions, you will serve as an administrative partner providing executive level support. This position is integral to operations, assisting with calendar and meeting preparation, project management, travel coordination and expense reconciliation, and responding to emails on the AVP/ED's behalf. You will serve as a liaison to campus units, independently communicates and partners with internal and external constituents such as U-M schools and colleges, Government Relations, the President's Office, and others on admissions-related matters.

     

    Here is a link to theFull Job Description (https://enrollment.umich.edu/sites/default/files/OUA\_ExecutiveSecretaryJobDescription.pdf) .

     

    Who We Are

     

    The Office of Enrollment Management (OEM) manages U-M's enrollment function to efficiently optimize students' experiences throughout their engagement, from prospect to alumni. OEM comprises a dedicated team of more than 200 full-time staff members and up to 400 additional student and temporary staff and is structured in five operational units - the Office of Undergraduate Admissions, the Office of Financial Aid, the Office of New Student Programs, the Office of the Registrar, and OEM Administration. OEM strives to provide excellence in access and support to inspiring learners who will challenge the present and enrich the future.

     

    U-M is in high demand with a record 105,142 undergraduate first-year and transfer applicants in fall 2024 and 8,850 incoming undergraduate students enrolling.

     

    Why Work at Michigan?

     

    In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

     

    + Generous time off

    + A retirement plan that provides two-for-one matching contributions with immediate vesting

    + Many choices for comprehensive health insurance

    + Life insurance

    + Long-term disability coverage

    + Flexible spending accounts for healthcare and dependent care expenses

    Responsibilities*

    + Provides high-level administrative support to the AVP/ED, managing confidential and mission-critical projects, resolving issues, and partnering with leadership as needed.

    + Manages complex calendars, schedules meetings with internal and external stakeholders, and collaborates with administrative staff across departments.

    + Drafts and supports communications, including emails, presentations, and sensitive correspondence. Assists with speech preparation and ensures organized record-keeping.

    + Coordinates domestic and international travel, handling reservations, itinerary changes, and expense reconciliation.

    + Supports recruitment efforts by coordinating executive officer, faculty, and speaker invitations. Assists with application review processes and appeal communications with applicants, parents, alumni, faculty, and university officials.

    + Acts as an administrative liaison for special projects, committees, and external organizations. Coordinates workshops, conferences, and other programs for Undergraduate Admissions.

    + Provides backup support to the Executive Assistant for the Vice Provost for Enrollment Management.

    + Maintains extensive knowledge of university policies, protocols, and regulations to provide guidance and support to executives, faculty, staff, students, and external partners.

    Required Qualifications*

    + Bachelor's degree or an equivalent combination of education and experience.

    + Five years of progressively responsible administrative support experience to an executive-level individual

    + Expert-level proficiency in Microsoft Office Suite and Google collaboration tools

    + Working knowledge of Zoom and/or other video conferencing tools.

    + Knowledge of higher education with respect to admissions activities and programs

     

    Work Locations

     

    This position is fully onsite, requiring 5 days a week in the office at the Ann Arbor Campus at the office of Enrollment Management.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    260400

     

    Working Title

     

    Assistant to the AVP/Executive Director

     

    Job Title

     

    Executive Secretary

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Onsite

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    Avp Enroll Mgmt

     

    Department

     

    OUA AVP and Operations

     

    Posting Begin/End Date

     

    4/28/2025 - 5/11/2025

     

    Salary

     

    $70,000.00 - $75,000.00

     

    Career Interest

     

    Academic & Student Services

     

    Administration

     

    General Office/Administrative Support