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The Assistant Property Manager plays a key role in the day-to-day operations of our condominium association, supporting the Property Manager in maintaining property standards, ensuring resident satisfaction, coordinating with vendors, and complying with state and local regulations. This position requires strong organizational and communication skills, attention to detail, and a customer-service oriented mindset. Key Responsibilities:

+ Assist the Property Manager in overseeing daily operations of the condominium property.

+ Assist Property Manager with payroll processing.

+ Process architectural modification applications.

+ Handle rental and purchase applications.

+ Monitor and respond to email correspondence.

+ Prepare and distribute Eblasts to residents.

+ Serve as a point of contact for residents and address inquiries, concerns, or maintenance requests in a timely and professional manner.

+ Schedule orientations for new residents.

+ Assist residents with completion of forms as needed.

+ Coordinate schedules for move-ins and move-outs.

+ Respond to inquiries from tenants and owners.

+ Provide support with Virtilinc.

+ Coordinate with maintenance staff and third-party vendors for service requests, repairs, and scheduled maintenance.

+ Monitor property appearance and conditions, report issues, and follow up to ensure resolution.

+ Maintain accurate records, including resident files, service logs, vendor contracts, and meeting minutes.

+ Help prepare for and attend board meetings; assist in drafting notices, agendas, and reports.

+ Enforce community rules and regulations consistently and fairly.

+ Assist with budget tracking, invoice processing, and financial reporting.

+ Ensure compliance with Florida condominium laws and local ordinances.

+ Support emergency response efforts and be available after hours if needed.

Qualifications:

+ High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Real Estate, or related field preferred.

+ Minimum 2 years of experience in property management, preferably within a condominium or HOA environment.

+ Knowledge of Florida condominium regulations is strongly preferred.

+ Proficiency in Microsoft Office and property management software such as Virtilinc.

+ Excellent written and verbal communication skills.

+ Strong problem-solving, organizational, and multitasking abilities.

+ Fluency in English & Spanish required.

Work Environment: This role requires working both in an office setting and throughout the property. Occasional evenings or weekends may be required for meetings or emergency situations.

Note:  This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s).  Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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