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Job Description

Reporting to the Deputy Director, the Assistant Director will lead the Release Adjustment Unit, supervising a team of analysts responsible for managing the creation, adjustment, and cancellation of blanket service release requests across Operations. This role ensures that operational programs, systems, and funding processes run smoothly and efficiently by overseeing troubleshooting efforts for Oracle-related payment and cancellation issues, managing special funding or account adjustments, and resolving requisitions or releases in incomplete status. The Assistant Director will also work closely with Procurement and IT to address system-related challenges, research requisitions that fail to auto-generate releases, and implement process improvements.

In addition to supervising the team, the Assistant Director will take an active role in complex issue resolution, guiding analysts in their daily work, processing critical or high-impact requests when needed, and ensuring adherence to financial and operational guidelines. This role requires strong leadership, analytical skills, and the ability to collaborate with key stakeholders to enhance efficiency and drive solutions.

Responsibilities include but are not limited to the following:

- Prepare overall work schedules and coordinate workflow.

- Review work of subordinates for effectiveness, efficiency, and compliance with established rules and guidelines.

- Provide support and conduct trainings on Oracle-related processes for property management and Operations departments.

- Troubleshoot Oracle-related issues.

- Review documents submitted by property management and departments to ensure conformity to procurement requirements.

- Analyze complex financial, procurement, and operational data and make recommendations for problems.

- Perform analyses and prepare briefings.

- Maintain controls and enhance procurement procedures to facilitate different divisions in resolving Oracle-related problems.

- Collaborate with IT and other departments to conduct Oracle testing.

- Coordinate with the Operational Programs and Analytics Unit in DMP on quarterly encumbrance reviews.

- Perform other related duties assigned by the supervisor.

Additional Information

1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Procurement Analyst to apply.

2. Candidates with permanent civil service status in the titles of Administrative Staff Analyst or Administrative Manager will also be considered.

3. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR

PREFERRED LIST FOR THE SAME TITLE.

4. For NYCHA employees, employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level

(if applicable).

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, visit the link below:

https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

ADM PROC ANAL-NM FRM M1-3 - 8297A

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $108,150.00

Salary Max: $170,864.00