"Alerted.org

Working Title: Executive Assistant and Special Projects Coordinator

Job Class: Office & Administrative Specialist, Principal

Agency: Minnesota IT Services

+ **Job ID** : 85937

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, \#LI-Hybrid

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 04/30/2025

+ **Closing Date** : 05/13/2025

+ **Hiring Agency/Seniority Unit** : Minnesota IT Services

+ **Division/Unit** : Department of Transportation (DOT)

+ **Work Shift/Work Hours** : Day Shift / 08:00 a.m. - 04:30 p.m.

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - AFSCME Clerical, Council No. 5

+ **Work Area** : Department of Transportation (DOT)

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join the 2,800+ professionals of Minnesota IT Services (https://mn.gov/mnit/about-mnit/careers/) (MNIT) who connect Minnesotans to services that will improve their lives in government IT. This position serves our partners at the Minnesota Department of Transportation (MnDOT). MNIT MnDOT supports an agency with technology integrated into all areas of business. From business intelligence and solutions for critical transportation infrastructure to planning and operating a safe, efficient, and reliable multimodal transportation system, the team connects people and markets across Minnesota.

MNIT is seeking an Executive Assistant and Special Projects Coordinator to support the MNIT DOT Chief Business Technology Officer (CBTO). In this dynamic role, you will provide high-level administrative support, lead special projects, and contribute to operational analysis and problem-solving efforts that drive the efficiency and effectiveness of MNIT. This position blends executive assistance, business analysis, and project coordination to support strategic IT initiatives aligned with both MNIT and MnDOT objectives.

You will play a key role in streamlining office operations, facilitating continuous improvement efforts, and ensuring effective communication across technical and non-technical teams. A strong foundation in information technology is essential, as you’ll be working closely with technical teams on processes related to IT services, billing, and performance metrics. Clear, concise communication in plain language is also critical to produce accessible documentation and foster collaboration across a range of stakeholders.

This position requires an employee to be onsite in St. Paul, Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.

+ Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for Minnesota IT Services is available on a limited basis.

+ Only candidates residing in Minnesota and its bordering counties are eligible for telework.

Minimum Qualifications

+ Strong command of Business English with the ability to write, edit, and present clear, error-free content tailored to both technical and non-technical audiences.

+ Advanced customer service skills across multiple channels, with a proven ability to manage priorities, solve problems, and foster effective cross-functional relationships.

+ Strong analytical and troubleshooting skills to identify trends, resolve issues, and support data-informed decision-making.

+ Experience supporting projects using Agile principles and improving workflows through Lean or Six Sigma methodologies.

+ Proficiency with Microsoft Excel and Power BI for data analysis, reporting, and creating visualizations; familiarity with IT systems and metrics.

Preferred Qualifications

+ Knowledge of government budgeting practices, including forecasting, reconciliation, and experience with MNIT-specific systems such as SWIFT and SEMA4.

+ Professional certifications such as ITIL, Agile, PMP, and/or Lean Six Sigma.

+ Experience working in state government or public sector environments, with an understanding of applicable regulatory and operational standards.

+ Familiarity with MNIT Services branding standards and formatting guidelines for official communications.

+ Proven ability to handle confidential and sensitive information with discretion and professionalism.

+ Strong time management, customer, and organizational skills, with experience balancing multiple priorities in complex, fast-paced environments.

+ Experience supporting IT resource, asset, and contract management, with proficiency in tools such as SQL, Power BI, or similar platforms to support data-driven decision-making and change management.

Physical Requirements

+ Ability to work in a seated or standing position for extended periods of time.

+ Ability to position self and move sufficiently to open mail, sort and file documents, and perform repetitive tasks.

+ Ability to move and position up to thirty (30) pounds.

Additional Requirements

It is the policy of Minnesota IT Services that a successful candidate must pass all legally required checks prior to employment which may consist of the following:

+ SEMA4 Records Check (applies to current and past state employees only)

+ Criminal History Check

+ Reference Check

+ Social Security and Address Verification

+ Education Verification

+ Other legally required checks

Minnesota IT Services does not participate in E-Verify. Minnesota IT Services will not sponsor applicant for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.