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Administrative Coordinator - Office of Campus Planning and Facilities

POSITION DETAILS

The Administrative Coordinator will serve as the HR Liaison for the Office of Campus Planning and Facilities and will play a pivotal role in managing administrative tasks critical to maintaining operational efficiency.

This includes but is not limited to the following:

+ Acts as a primary point of contact for HR related inquiries within the department

+ Acts as a primary point of contact with Compliance and Diversity on search related matters

+ Performs all administrative tasks for hiring, onboarding and offboarding employees

+ Maintains and manages the prioritization of vacancies based on departmental needs and resources

+ Coordinates and communicates updates on active list requirements for Civil Service titles

+ Assists with time and leave inquiries within the Department and consult with HR to verify leave accrual and balances

+ Assists with time and leave inquiries within the Department and consult with the Time-keepers in HR to verify leave accruals and balances

+ Consults with benefits manager regarding any leave of absences or pending separations of employees, specifically keep tracks of duration of leave of absence

+ In collaboration with the Office of Human Resources, coordinates opportunities for staff training and development

+ Provides weekly completion and submission of punch detail reports and overtime sheets

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $60,394 - $70,541. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

Go to www.cuny.edu and click on "Employment"

Click "Search job listings "Click on "More options to search for CUNY jobs"

Search for Job Opening ID number: 29994

Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

_REVISED_

May 13, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29994

Location

City College of New York