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Job Title

Assistant Registrar

Agency

Texas A&M University - Kingsville

Department

Office Of The Registrar

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary The Assistant Registrar, under direction, supervises a functional area in the Registrar’s Office.

Essential Duties and Responsibilities:

+ Oversees daily operation of assigned functional area.

+ Organize and supervise the maintenance of all student records, including the retention of permanent records, verification of information, and ensuring student privacy.

+ Maintain strict confidentiality of student records and other materials or information of a confidential or sensitive nature as it relates to FERPA (Family Educational Rights and Privacy Act).

+ Supervises assigned staff, including student workers or work study students (hiring and terminating ).

+ Assist with developing, implementing and maintaining policies, processes and procedures for student enrollment activities following admissions.

+ Ensures compliance with federal and state laws and University rules and regulations.

+ Respond to inquiries from students, parents, faculty, and staff on matters of College policies and procedures relating to admissions, residency, registration, add/drop, course scheduling, grades, withdrawals, transcripts, program changes, in-state exemptions and waivers, graduation, GPA’s , and other relevant information.

+ Assist students, staff, and/or faculty in problem solving in a manner that is sensitive to the issues at hand while complying with institutional policies and procedures.   These may include but are not limited to registration issues, override requests, overload requests, program evaluations, and withdrawal issues.

+ Maintains working knowledge of Family Educational Rights and Privacy Act (FERPA) and serve as a university resource and contact on issues relating to confidentiality of student education records .

+ Represent the Registrar’s Office in a positive and professional manner and collaborate with academic and other Student Service offices to contribute to the retention of students.

+ Assists with Banner training for new users , software upgrades and testing within the Office of the Registrar.

+ Maintains office travel and departmental accounts. Includes purchasing and maintaining billing records.

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned

Minimum Requirements : Education- Bachelor’s degree or any equivalent combination of education and experience. Experience- Five years’ related experience Knowledge of- Knowledge of database, spreadsheet, presentation and word processing software. Working knowledge of FERPA. Oral and written communication skills. Abilities- Ability to plan and organize effectively. Ability to multitask and work cooperatively with others.

Preferred Requirements

Excellent customer service, clerical, communication, and organizational skills, as well as computer literacy and attention to detail.

Other Requirements May r equire some work on weekends and evenings.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.