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Job Title

Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Chemical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

We are seeking a highly organized and proactive Administrative Coordinator II to support a faculty member and their team. The ideal candidate will be responsible for managing schedules, coordinating meetings, arranging travel, and ensuring the team’s day-to-day activities run smoothly. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment. The Administrative Coordinator II under general supervision provides high-level administrative support for a faculty member and their team, helping them manage their time, communications, and day-to-day tasks. This role requires excellent organizational skills, discretion, and the ability to handle confidential information.

Responsibilities:

+ Manage the supervisor’s calendar, including scheduling meetings, appointments, and travel.

+ Prepare travel arrangements and itineraries and submits reports for travel reimbursements.

+ Handle correspondence, including emails, phone calls, and messages, ensuring timely and appropriate responses.

+ Prepare reports, presentations, and other documents as needed.

+ Organize and coordinate meetings, including agenda preparation, note-taking, and follow-ups.

+ Conduct research and provide insights to support decision-making.

+ Act as a liaison between the supervisor and internal/external stakeholders.

+ Assist with special projects and other administrative tasks as required.

+ Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.

+ Develops, reviews, and communicates research and development procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.

+ Serves as an Office Manager. Maintains and monitors budgets and has fiscal records management responsibilities.

What Is Needed:

+ Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

+ Three years of related experience.

Knowledge, Skills and Abilities:

+ Strong interpersonal, organizational, and multi-tasking skills.

+ Excellent written and verbal communication skills.

+ Ability to handle confidential information with integrity.

+ Strong problem-solving skills and attention to detail.

+ Ability to work independently and prioritize tasks effectively.

+ Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.

Work Location:

+ Main Campus – College Station, TX.

About Chemical Engineering

Chemical Engineering at Texas A&M University is one of the largest, fully accredited programs in the country. Texas A&M boasts some of the brightest Chemical Engineering students in the country. Our degree programs are rather selective as the quality of the candidates keeps growing every year. Besides classroom instruction, many outlets exist for real-world experience such as research opportunities, internships, and co-op education.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

+ Competitive health benefits.

+ Generous paid vacation, sick time, and holidays.

+ Vision, Dental, Life, and Long-Term Disability insurance options.

+ Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.

+ Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).

+ Flexible spending account options for medical and childcare expenses

+ Robust free training access through LinkedIn Learning plus professional development opportunities.

+ Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html

+ Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

+ Resume/CV

+ Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.

+ Letter of interest

Compensation Philosophy:

+ Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.

+ Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.

+ Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

+ If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.