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Job Description

We are seeking a highly organized and proactive Event Coordinator/Administrative Assistant to join our team. This role combines event coordination with high-level administrative support, requiring a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently. The ideal candidate will possess a positive attitude, strong interpersonal skills, and the capability to drive initiatives to completion.

Key Responsibilities:

Coordinate and manage all aspects of event planning and execution, including scheduling, logistics, and vendor management.

Handle administrative tasks such as maintaining event calendars, preparing event materials, and managing event budgets.

Communicate effectively with internal teams, vendors, and event participants to ensure seamless event execution.

Drive initiatives and ensure that all event-related tasks are completed on time and to the highest standard.

Provide on-site support during events to address any issues and ensure smooth operations.

Collaborate with various departments to align event goals with organizational objectives.

Prepare post-event reports and analyze feedback to improve future events.

Supervise general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.

Review and approve invoices, reports, memos, letters, financial statements, and other documents.

Review and approve corporate documents, records, and reports.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Prepare agendas and make arrangements for committee, board, and other meetings.

Make arrangements for travel, planning meetings, and other related tasks.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

Excellent verbal and written communication skills.

Strong multi-tasking and customer service skills.

Ability to work independently and manage time effectively.

Strong organizational skills and ability to maintain confidentiality.

Proficiency in event planning.

Strong leadership and mentoring skills to provide support and constructive performance feedback.

Proficiency in using computer applications such as Microsoft Word, Excel, PowerPoint, Microsoft Teams, and OneNote. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].