"Alerted.org

General Secretary/Office Manager JobID: 3005

+ Position Type:

Secretarial/Clerical/ HS Office Manager/Secretary

+ Date Posted:

5/1/2025

+ Location:

Capital High School

Opening for a General Secretary/Office Manager (12 Month)

Helena School District # 1 has an opening for a full-time 8 hour per day 12-month General Secretary/Office Manager at Capital High School. This position provides administrative support to the building administrator and facilitates coordination for the building by communicating information, problem solving, material acquisition, and record keeping. At Helena Public schools, our vision is to foster dynamic educational experiences that prepare all students for life. As the General Secretary/Office Manager, you contribute to this mission by assisting students, parents, and members of the school community. You will work as part of a team serving 8,000 students and 18 campuses across Helena. Some of what you will do:

+ Utilize computer applications programs (such as Word, Excel (including the use of pivot tables), Power School, Outlook, Power Point, and Prezi), to develop and generate documents, agendas, reports, letters, memos, newsletters, minutes, etc.

+ Assist with organization, implementation, record keeping and related office work for meetings, special events, employee in-service training and district committees.

+ Maintain employee leave and payroll records.

+ Answer routine telephone inquiries regarding school programs and procedures.

+ Order supplies and materials, prepares monthly bills for administrator approval and communicates needs and updates to administrator.

+ Prepare monthly status of budget report and communicates to administrator.

+ Assist with resolution of problems between parents, schools, and transportation.

+ Coordinates graduation ceremony

+ Maintains schools website

To become part of this dedicated team, you need:

+ High School diploma or equivalent.

+ At least one (1) year of secretarial experience and/or training.

+ Knowledge of office equipment

+ Or an equivalent combination of education, training and experience as determined by the District.

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without a reasonable accommodation. Current level salary range is $19.13-20.40 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package. How to Apply: Complete the online application, hpsjob.com, to include three professional references. Question? Email [email protected]. Important Notes

+ This position is covered by a collective bargaining agreement between the Helena School District and the Montana Federation of Public Employees.

+ This recruitment may also be used to fill additional positions per business needs.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, genetic information, sex, sexual orientation, gender identity and expression, age, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation, a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [email protected] or call (406) 324-2010. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay