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FIELD REPRESENTATIVE, REGISTRAR-RECORDER

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FIELD REPRESENTATIVE, REGISTRAR-RECORDER

Salary

$49,276.32 - $62,904.00 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

E1156K

Department

REGISTRAR-RECORDER/COUNTY CLERK

Opening Date

04/30/2025

Closing Date

5/5/2025 5:00 PM Pacific

+ Description

+ Benefits

+ Questions

Position/Program Information

EXAM NUMBER

E1156K

TYPE OF RECRUITMENT

We welcome applications from anyone.

FILING DATES

Applications will be accepted beginningThursday, May 1, 2025, at 9:00 a.m. (PT) until Monday, May 5, 2025, 5:00 p.m. (PT). All applications must be received before 5:00 p.m. (PT) to be accepted.

Take the Next Step in Your Career with One of the Nation’s Top Employers!

Join theCounty of Los Angeles, recognized by Forbes as one of America’s Best Large Employers! As the largest employer in Southern California, we offerunparalleled career growth, comprehensive benefits, and competitive salaries—all while making a meaningful impact on the lives of over 10 million residents.

At theRegistrar-Recorder/County Clerk (RR/CC), our mission is to serve County of Los Angeles with fair, accessible, and transparent records management and election services. We take pride in fostering a workplace culture built on accountability, professionalism, integrity, respect, and equity.

Now is your chance to be part of a dynamic team of dedicated professionals—apply today and make a difference!

OUT-OF-CLASS:

No Out-of-Class experience will be accepted for this examination.

WITHHOLD INFORMATION:

No withholds will be allowed for this examination. Required experience must be fully met at the time of filing and clearly indicated on the application.

POSITION DESCRIPTION:

The Field Representative typically reports to a higher-level supervisor and is responsible for identifying, canvassing, and recruiting potential locations that can serve as election sites, training sites, or other election-specific facilities. Responsibilities include conducting field surveys of potential election locations throughout Los Angeles County to determine whether they are suitable, available, and accessible to people with disabilities and older adults, and if they should be accepted, retained or eliminated. These positions require incumbents to stand, bend, and walk for long periods of time while canvassing locations and/or conducting field surveys; and may occasionally lift and carry election equipment and supplies. Incumbents utilize a knowledge of election procedures and practices, departmental policies and procedures, exercise tact when in contact with the public, possess skills in oral communication, and have the ability to read maps.

Essential Job Functions

WHAT DOES A FIELD REPRESENTATIVE DO?

Surveys exterior and interior of locations to assess elements of physical accessibility (i.e., measures, confirms, and evaluates the dimensions, architectural structure, accessibility, parking, pathways, and overall safety); documents, electronically records, and reports findings to the higher-level supervisor.

Evaluates the accessibility of potential locations and participates in the development of mitigation plans and/or strategies to ensure compliance with State and federal election and accessibility laws, as well as local utilization requirements.

Conducts on-site and telephone canvassing of potential election locations throughout Los Angeles County, including in hard-to-recruit areas, to secure locations.

Interacts with a variety of individuals (e.g., site owners, building management, and/or public agency representatives) to obtain approval for the use of their facilities for departmental activities, including negotiating pay rate, dates of access, and access to tertiary areas (i.e., parking, storage, restrooms, etc.); coordinates and schedules assessment and/or installation appointments, addresses and resolves conflicts with dates and/or spaces, and addresses facility concerns.

Prepares and facilitates changes to facility agreements for all selected locations, maintains records of all communications and/or interactions with facilities, and tracks recruitment status for each site.

Liaises between assigned facilities and the RR/CC; addresses issues that arise during the delivery or pick up of election supplies and during the voting period; addresses damage claims from facilities; and ensures all facilities are compensated according to the terms of the agreements.

Train newly hired Field Representatives and election workers in election procedures and operations, as needed.

Answers questions related to election and accessibility laws, codes, and departmental policies from election workers, location managers, and voters.

Investigates claims of inaccessibility that arise during election periods, including complaints from administration, voters, and elected officials, and prepares written reports.

Travels to various locations and loads and transports voting equipment and other election-related supplies and materials.

Responds to and handles emergencies during election periods.

Prepares space layout designs of locations (excluding the technical aspects of mechanical, electrical, or structural engineering) showcasing the placement of voting equipment, telephone and electrical outlets, partitions, furniture, and other equipment.

Coordinate and secure election equipment and supplies related to mobile voting trailers and trucks, as needed.

Liaise internally with other units and/or externally with other County departments or vendors to coordinate the procurement of vehicle rentals necessary to conduct elections and/or schedule preventive maintenance and/or repairs for department-owned trailers and vehicles, as needed.

Requirements

REQUIREMENTS TO QUALIFY:

OPTION I: Three years of office clerical experience, two years of which must have been performing duties related to the recruitment of vote centers (formerly known as polling places), vote by mail drop box locations, mobile voting locations, or election workers.

OPTION II: Three years of office clerical experience, two years of which must have been performing duties related to sales, telemarketing, or public relations.

LICENSE:

A valid California Class “C” Driver License or the ability to use an alternative method of transportation when needed to carry out job related essential functions.

PHYSICAL CLASS:

III – Moderate. This class requires that the incumbents stand or walk most of the time with bending, stooping, squatting twisting, reaching, working on irregular surfaces, occasionally lifting of objects weighting over 25 pounds, and frequent lifting of 10-25 pounds.

VETERAN’S CREDIT

If you are a veteran, you may be eligible for veteran’s credit, which is an additional 10% of the total points added to a passing score. We will need a copy of your form DD214 to review, so please include that with your application or email it to Tania Castaneda [email protected].

DESIRABLE QUALIFICATION:

Additional credit will be awarded to qualified candidates who possess the following desirable qualifications:

+ Experience creating diagrams or floor plans using Microsoft Visio or alternative software.

+ Experience conducting on-site/field assessments in the recruitment of vote centers, vote by mail drop boxes or mobile voting locations.

+ Experience using election-specific software tools (for example PollChief) for the recruitment of vote centers, vote by mail drop boxes, or mobile voting locations.

Additional Information

ASSESSMENT PROCESS:

TRAINING AND EXPERIENCE (T&E) EVALUATION:This examination will consist of an evaluation of the training, experience, and education you list on a questionnaire and assign a score based on a standardized scoring system. This part of the assessment is worth 100% of your score.

ELIGIBILITY AND VACANCY INFORMATION:

Qualified candidates who passed the assessment with a score of 70% or higher are placed on the eligible list for a period of six (6) months. We will use this list to fill vacancies within the RR/CC as they occur. Appointees may be required to work any shift, including evenings, weekends, and holidays.

APPLICATION AND FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, position/payroll title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT.

SOCIAL SECURITY INFORMATION:

Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

NO SHARING OF USER ID AND PASSWORDS:

All applicants must file their application online using theirownuser ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

If you need assistance or have questions, please contact us using the following information:

ADA Coordinator Phone: (562) 462-2291

Teletype Phone: 800-899-4099

Alternate TTY Phone: 800-897-0077

California Relay Services Phone: 800-735-2922

Department Contact Name: Tania Castaneda

Department Contact Phone: (562) 462-2291

Department Contact Email: [email protected]

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the examination process. CHECK YOUR ANSWER CAREFULLY BEFOR SUBMITTING. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application, even if you possess the qualifying experience or education. Be as specific as possible and include all information requested. Comments such as "see resume or application" will not be considered as a response. All information is subject to verification at any time during the examination and hiring process. Falsification of any information may result in disqualification or dismissal. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

+ I have read and understood the above information and instruction.

02

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail. [email protected] [email protected] [email protected] [email protected] New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

+ I have read and understood the above information and instruction.

03

Please select the option below that best reflects your qualifications to participate in this examination. OPTION I: Three years of office clerical experience, two years of which must have been performing duties related to the recruitment of vote centers (formerly known as polling places), vote by mail drop box locations, mobile voting locations, or election workers. OPTION II: Three years of office clerical experience, two years of which must have been performing duties related to sales, telemarketing, or public relations.

+ Option I

+ Option II

+ None of the above

04

How many years of office clerical experience do you have?

+ 1 year but less than 2

+ 2 years but less than 3

+ 3 years or more

+ I do not have any office clerical experience

05

If you indicated you have office clerical experience, please select the option below that best reflects your qualification. At least two years of experience related to the recruitment of vote centers (formally known as polling places), vote by mail drop box locations, mobile voting locations, or election workers.

+ At least two years of experience related to sales, telemarketing, or public relations.

+ I do not have any office clerical experience.

06

Please list the position(s) you currently hold or have held where you performed office clerical, or related duties. Provide ALL of the requested information below. Comments such as "see resume or application" will not be considered as a response. Failure to provide a response may result in no or partial credit. a) Position/Payroll Title b) Employer/Company c) Date(s) of employment related to the above experience. Please use this format: From: (mm/dd/yr) To: (mm/dd/yr) d) Detailed description of your job duties and related experience. e) If you selected you have no office clerical experience, please enter "N/A".

07

The remaining questions on the Supplemental Questionnaire pertain to the areas of the Desirable Qualifications. The responses that you provide to Question #8 through #13 will be evaluated and used to award additional points for your Evaluation of Training and Experience. Comments such as "see resume or application" will not be considered as a response. All information is subject to verification at any time during the examination and hiring process. Falsification of any information may result in disqualification or dismissal. Utilizing verbiage from the Class Specification and/or Minimum Requirements serving as your description of duties will not be enough to demonstrate that you possess the Desired Qualifications.Any mistakes you make and/or any incomplete responses you provide may impact your final score, even if you possess the Desirable Qualifications.

+ I have read and understood the above information and instructions

08

Do you have experience creating diagrams or floor plans using Microsoft Visio or alternative software?

+ Yes

+ No

09

In order to receive credit for the previous question, you must list the position(s) you held or currently holding with experience in creating diagrams or floor plans using Microsoft Visio or alternative software and provide ALL of the requested information below. If you do not have experience listed in the previous question, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response. Failure to provide a response may result in no or partial credit. a) Position/Payroll Title b) Employer/Company c) Date(s) of employment related to the above experience. Please use this format: From: (mm/dd/yr) To: (mm/dd/yr) d) Detailed description of your job duties and related experience. e) If you selected "No" to question 8, please enter "N/A".

10

Do you have experience conducting on-site/field assessments in the recruitment of vote centers, vote by mail drop boxes, or mobile voting locations?

+ Yes

+ No

11

In order to receive credit for the previous question, you must list the position(s) you held or currently holding with experience in conducting on-site/field assessment in the recruitment of vote centers, vote by mail drop boxes, or mobile voting locations and provide ALL of the requested information below. If you do not have experience listed in the previous question, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response. Failure to provide a response may result in no or partial credit. a) Position/Payroll Title b) Employer/Company c) Date(s) of employment related to the above experience. Please use this format: From: (mm/dd/yr) To: (mm/dd/yr) d) Detailed description of your job duties and related experience. e) If you selected "No" to question 10, please enter "N/A".

12

Do you have experience using election-specific software tools (for example PollChief ) for the recruitment of vote centers, vote by mail drop boxes, or mobile voting locations?

+ Yes

+ No

13

In order to receive credit for the previous question, you must list the position(s) you held or currently holding with experience using election-specific software tools for the recruitment of vote centers, vote by mail drop boxes, or mobile voting locations and provide ALL of the requested information below. If you do not have experience listed in the previous question, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response. Failure to provide a response may result in no or partial credit. a) Position/Payroll Title b) Employer/Company c) Date(s) of employment related to the above experience. Please use this format: From: (mm/dd/yr) To: (mm/dd/yr) d) Detailed description of your job duties and related experience. e) If you selected "No", please enter "N/A".

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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