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Job Title: Admin Assistant/Receptionist

Job Description

We are seeking a highly organized and detail-oriented Admin Assistant/Receptionist to join our Deerfield Beach team. As the Front Desk Receptionist, you will be the welcoming face of our office, ensuring smooth daily operations. You will manage the reception duties, support general administrative tasks like data entry, scheduling, and filing.

Responsibilities

+ Manage front desk activities, including greeting visitors, answering phone calls, copying, scanning, and providing administrative support.

+ Assist the legal and HR departments with clerical tasks such as filing, copying, and organizing paper and electronic files.

+ Perform general data entry and record keeping.

+ Maintain office supplies inventory and distribute supplies.

+ Process business cards, gas cards, and American Express cards.

+ Code invoices for approval and processing.

+ Schedule and organize meetings, conferences, and department activities.

+ Supervise and manage the organization's mailroom.

+ Receive package shipments, open and route incoming mail, answer correspondence, and prepare outgoing mail.

+ Promptly return telephone calls and reply to correspondence, faxes, and emails.

+ Assist with record-keeping and maintenance of all files while maintaining confidentiality.

+ Perform other duties as assigned.

Additional Skills & Qualifications

+ Oracle experience is a plus.

+ Experience with other HRIS systems is beneficial.

+ Bilingual skills are advantageous.

Work Environment

This is an onsite role from Monday to Friday, 8 AM to 5 PM, at the front desk where you will represent the company. The position requires a neat, well-groomed, and professional appearance.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Deerfield Beach,FL.

Application Deadline

This position is anticipated to close on May 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.