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Posting Information

Posting Number2025449

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Asst II

LocationSan Marcos

DepartmentDepartment of Engineering Technology

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,173.42 - 3333.34

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ High school diploma or equivalent

+ 3-4 years min. experience in office environment

+ Customer service experience

+ Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams

+ Experience in planning events

+ Communication and time management skills

Preferred Qualifications

+ 5-6 years of experience in an office setting

+ SAP experience

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

Provide administrative support and perform a variety of work activities including:

+ Assist the AAIII with everyday administrative support

+ Handle all registration issues, particularly overrides

+ Process all student travel

+ Scholarships – Offers, Compliance, Awards

+ Process all Faculty Course Evaluations –paper for in-person and electronic for online

+ Maintain Google Calendar and Live 25 – entering classes and conference/meeting schedules

+ Maintain inventory of all office supplies

+ Maintain the graduate database and enrollment reports

+ Submit facility work worders via AiM

+ Assist with scheduling, coordinate and gather data for events/meetings, special events, luncheons, as needed.

+ Website user

+ Other duties as assigned.

Additional Information to Applicants

Job Open Date05/01/2025

Job Close Date (posting closes at midnight)05/09/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume, cover letter and letter of recommendation to your application.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/52520

Applicant Document