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Description

This position is responsible for the oversight of the Fuel Card, Virtual Card and P-card programs. This includes supporting clerical staff, troubleshooting issues, and reviewing exception reports. Responsible for ensuring the program’s information is accurate and complete. Credit Card Programs analyst will interface with all levels of management including field managers, supervisors & general forepersons. Key contact for credit card programs and fraud investigations.

DUTIES AND RESPONSIBILITIES

+ Main point of contact for all Credit Card programs

+ Conduct program audits to verify system information is accurate & complete

1. Drivers

2. Vehicles

3. Cards

4. Employee ID’s

5. User ICD

6. Active employee audit

7. $100K Limit audit for potential adjustments

8. Email audit – Compare works data to Psoft data

+ Utilize the Fuel analytical tool to review exceptions and work with the field regions to resolve any issues.

+ Prepare Management Reports

+ Review weekly Comdata Bill for Payment

+ Assist with user training & maintain training materials

+ Assist with Fraud investigations

+ Assist with audit requests

+ Lead training sessions when needed

+ Provide support during storm events; this includes after-hours limit increases

+ Run monthly reports for review and distribution to NECS.

+ Participate in the weekly status calls and work closely with the Fuel Card Provider on resolving open tickets, enhancements to the program

+ Manage reports provided by Cadence

+ Review storm profiles, make updates as needed

+ Review maintenance report for new cards, vehicles, or drivers. Identify errors and update Comdata Online

+ Monitor blocked cards and update set up when needed

+ Monitor and manage Fuel Pins Mailbox

+ Virtual Card program enrollment and account creation, monitor virtual card inbox; coordinate all void with AP group

+ Review of potential credit limit adjustments

+ Maintain corporate stats reports related to credit card programs

+ Calculate monthly accrual for Pcard and notify the field

+ Reconcile daily transaction load with the bank files

+ Communicate with Treasury group monthly card totals; maintain statements for GL account reconciliation.

+ Annual Forecast for card renewal

+ Process re-class journal entries when needed

+ Assist with quarterly Pcard newsletter implementation

+ Review Declines Payments for fraud/misuse attempts

+ Review expense type usage i.e MISC and provide education to card holders on correct expense type reporting

+ Identifies any reports "stuck" in the submission process. Update approver as needed.

+ Produce reports for other departments i.e Tool Account report for Cost Accounting; Pcard transactions for Procurement

+ Produce weekly deductions for cardholder reimbursements.

+ Supporting assigned Pcard regions and managing any audit exceptions assignments

+ Assist with other tasks as needed

EDUCATIONAL & EXPERIENCE REQUIREMENTS

College Degree or Equivalent Work Experience

AP / Credit card programs experience required

Proficient in Microsoft Office applications including Excel – proficient with v-lookups and pivot tables, Word & Outlook

Detail oriented

Ability to communicate well with management and co-workers

Ability to maintain confidentiality

Ability to work independently

Team Player

Strong verbal and written communication skills

Professional and positive demeanor

Flexibility (after hours support may be required)

Benefits

We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

+ _All job offers are subject to pre-employment drug screening and a background check._

+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._

**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.