• Administrative Assistant

    ABM Industries (Coral Gables, FL)


    Overview

     

    ABM: Building Maintenance and Facility Services at The University of Miami Sylvester Cancer Center is seeking an Administrative Assistant to manage a busy office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Must be able to work Monday to Friday, 8 a.m. to 5 p.m. Occasional weekend work may be required. Candidates are required to pass a drug test and background check before beginning employment.

    Administrative Assistant responsibilities

    + Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly

    + Assist in training staff members and new hires

    + Implement and monitor programs as directed by management, and see the programs through to completion

    + Generate memos, emails and reports when appropriate

    + Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

    + Maintain office supplies by checking inventory and order items

    + Respond to questions and requests for information

    + Answer incoming calls and assume other receptionist duties when needed

    + Maintain electronic and hard copy filing system

    + Schedule interviews, pre-employment drug tests and submit background checks

    + Compile and send new hire information to accepted applicants.

    + Maintain and file applicant information

    Administrative Assistant skills

    + Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

    + Ability to analyze and revise operating practices to improve efficiency

    + Detail oriented and comfortable working in a fast-paced office environment

    + Exceptional communication skills and strong sense of urgency

    + Superior organization skills and dedication to completing projects in a timely manner

    + Can handle sensitive information with the highest degree of integrity and confidentiality.

    + Bilingual English/Spanish is preferred

    REQNUMBER: 116549