• Office and Administrative Specialist Intermediate

    State of Minnesota (St. Paul, MN)


    Job Class: Office and Administrative Specialist, Intermediate

    Agency: Pollution Control Agency

    + **Job ID** : 85931

    + **Location** : St. Paul

    + **Telework Eligible** : No

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 04/30/2025

    + **Closing Date** : 05/12/2025

    + **Hiring Agency/Seniority Unit** : Pollution Control Agency / Pollution Control-AFSCME

    + **Division/Unit** : Operations Division / Facilities Support Unit

    + **Work Shift/Work Hours** : Day Shift

    + **Days of Work** : Monday - Friday

    + **Travel Required** : Yes - Up to 10% of the time

    + **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : OP

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    This position exists to perform advanced facilities administrative support and assistance to Minnesota Pollution Control Agency (MPCA) staff and visitors. This position will coordinate and purchase service/retirement/recognition awards, print service certificates along with manage vendor purchase orders and approve vendor invoices for payment; print and distribute agency business cards; maintain agency preferred title database; assist with U.S. Postal mail distribution, agency shipping and receiving, print large copy jobs and triage facility maintenance requests. This position will assist the Fleet Manager with fleet coordination that could include transporting vehicles for scheduled maintenance and repairs, moving vehicles in parking lots as needed, inflating tires, charging batteries, driving vehicles to gas station to fill gas tank and take vehicle through car wash. The incumbent will provide back-up support to other areas of the Facilities Support Unit such as the front desk and answering the main line telephone.

    Minimum Qualifications

    Typing/keyboarding skills with proficiency in word processing software such as Microsoft Word and other computer software sufficient to produce letters, legal documents, and reports correctly and efficiently.

     

    Customer service skills sufficient to serve the members of the public and internal staff and management in an effective and courteous manner.

     

    Basic principles, practices and techniques of database management sufficient to carry out administrative tasks and compile accurate information.

     

    Ability to communicate with others and understand information.

     

    Human relations skills sufficient to maintain good working relationships with agency staff and external customers.

     

    Possess a valid Driver’s license (see additional requirements).

     

    The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

    Preferred Qualifications

    Working knowledge of Microsoft products, Tempo & OnBase software.

     

    Ability to work independently on projects and actively participate as a team member.

     

    Ability to set priorities and organize work in order to carry out daily tasks and meet established timelines.

     

    Excellent problem solving and analytical skills.

     

    Excellent communication skills including listening skills.

     

    Working knowledge of the policies and procedures of the United States Postal Service and Central Mail.

    Physical Requirements

    With the use of equipment, requires daily and frequent transport of items such as file boxes and other materials typically weighing 50 pounds.

    Additional Requirements

    This position requires successful completion of the following:

    A driver’s license is an essential function of this position. This requires possession of an unrestricted Class D Driver’s License. The job offer is contingent on confirmation of a valid driver’s license AND a satisfactory driver's license record check. Requires a Class D driver's license: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds. This is a basic driver's license.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.