"Alerted.org

Working Title: Sourcing and Contract Administrator

Job Class: State Program Administrator Senior or Acquisition Management Specialist

Agency: Administration Dept

+ **Job ID** : 85868

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/01/2025

+ **Closing D** **ate** : Open until filled. First review of applications/resumes to begin after 05/22/2025.

+ **Hiring Agency/Seniority Unit** : Administration Dept / Administration-MAPE

+ **Division/Units** : OSP - Building Construction, Heavy Equipment, and Information Technology

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range - State Program Administrator Senior:** $27.84 - $40.82 / hourly; $58,130 - $85,232 / annually

+ **Salary Range - Acquisition Management Specialist:** $32.99 - $48.93 / hourly; $68,883 - $102,166 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE

+ **FLSA Status** : Non-exempt (SPA Sr) or Exempt - Administrative (AMS)

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This posting may be used to fill multiple vacancies.

This posting is being announced at two (2) different classification levels. The final job classification will be determined based on the selected finalist’s qualifications.

The Office of State Procurement (OSP) (https://mn.gov/admin/osp/) - Acquisitions unit is seeking to fill multiple Sourcing and Contract Administrator positions to provide leadership and service to government entities with respect to the acquisition of approximately 2 billion in goods and general services in a social and environmentally responsible fashion. Job duties include, but are not limited to:

+ With the direction of the supervisor, plan, develop, implement, and administrate phases of the acquisition process. This includes determining acquisition needs, conducting research, developing specifications, determining the most appropriate acquisition method, establishing and advertising acquisition documents, evaluating responses, participating in negotiations, and administering the acquisition throughout the term of the contract.

+ Provide quality customer service to government entities and other clients to ensure that needs are met and problems are resolved in a timely and professional manner.

+ Participate in activities that enhances the acquisition process by supporting agency management, team members, political subdivisions, and others through the provision of value-added procurement services.

+ Participate in activities, such as task forces and special project teams to enhance the internal operation of the Office of State Procurement and the Department.

These positions are eligible for a 50% hybrid telework arrangement. With a telework arrangement, onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) for details.

Minimum Qualifications

State Program Admin Senior

The following qualifications are required of all applicants seeking consideration for this classification:

+ Three (3) years of experience in procurement or a legal setting, which includes a significant amount of time working with contracts.

+ A JD degree from an accredited school may be substituted for two (2) years of experience as described.

+ A Bachelor's degree with an analytical, legal, or communications focus may be substituted for one (1) year of experience as described.

+ An Associate's degree as specified above may be substituted for six (6) months of experience as described.

+ Experience managing a portfolio of multiple contracts or suppliers for a variety of goods or services.

+ Experience researching and developing specifications.

+ Strong communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies, and procedures.

+ Strong organizational and time management skills with the ability to multitask effectively.

+ Strong negotiation and analytical skills, along with effective human relations skills.

+ Strong computing skills in a PC environment (MS Office). In particular, word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.

Acquisition Mgmt Spec

The following qualifications are required of all applicants seeking consideration for this classification:

+ Four (4) years of experience in procurement or a legal setting, which includes a significant amount of time working with contracts.

+ A JD degree from an accredited school may be substituted for two (2) years of experience as described.

+ A Bachelor's degree with an analytical, legal, business, or communications focus may be substituted for one (1) year of experience as described

+ An Associate's degree as specified above may be substituted for six (6) months of experience as described.

+ Extensive experience independently managing a portfolio of multiple contracts, including a variety of goods or services.

+ Skills sufficient to identify and appropriately resolve legal procurement issues, including ability to read and interpret statutes and policies.

+ Effective human relations skills with superior communication skills.

+ Strong negotiation and analytical skills.

+ Skilled in the use of common PC tools, i.e., word processing, databases, and spreadsheets.

+ Extensive experience with contract drafting and interpretation in a public sector, tribal, or corporate setting. _A writing sample may be required immediately upon an interview._

Preferred Qualifications

State Program Admin Sr

+ Bachelor’s degree or higher with an analytical, legal, or communications focus.

+ Public sector or tribal purchasing experience, including information technology, heavy equipment, construction, or service contracts.

+ Experience in negotiations.

+ Knowledge of State procurement laws and policies.

+ Extensive experience with contract drafting and interpretation in a public sector or corporate setting. _A sample of your purchasing work may be requested._

+ Knowledge of SWIFT (State-Wide Integrated Financial Tools).

+ Ability to provide effective training and facilitate meetings.

+ Ability to utilize critical thinking skills and analyze complex information and issues.

+ Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.

Acquisition Mgmt Spec

+ Bachelor’s degree or advanced degree with an analytical, legal, business, or communications focus.

+ Public sector or tribal purchasing experience, including information technology, heavy equipment, construction, or service contracts.

+ Strong knowledge of information technology, heavy equipment, construction, or service contracts laws, rules, policies, and procedures.

+ Experience in negotiations.

+ Knowledge of State procurement laws and policies.

+ Experience with equipment, information technology, construction, or general services procurement.

+ Knowledge of SWIFT (State-Wide Integrated Financial Tools).

+ Ability to provide effective training and facilitate meetings.

+ Ability to utilize critical thinking skills and analyze complex information and issues.

+ Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.

Additional Requirements

Successful applicants must pass a criminal background check through American Databank and employment reference checks (where applicable) prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.