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Job Title

Business Administrator II

Agency

Texas A&M University - San Antonio

Department

College Of Education And Human Development

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Business Administrator II, under general supervision, manages the full range of business activities of the College of Education and Human Development (COEHD) including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.

Responsibilities:

+ Serves as an approver of requisitions for the Dean of the COEHD. Reviews and approves account reconciliations. Assists the Dean with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls operating expenditures and makes projections. Assists in the development of annual budget documents.

+ Plans, develops, implements, coordinates, and monitors programs and services of COEHD. Develops and recommends policies, procedures, and guidelines.

+ Oversees annual fiscal year closing activities for the COEHD. Proposes solutions to complex financial problems. Prepares, maintains, and analyzes business reports, such as inventory reports, college and departmental budget reports, and space allocation reports. Manages allocations and reporting on unit facilities, furnishings, and equipment.

+ Manages cash handling activities and unit capital equipment purchasing for the COEHD. Serves as an accountability property officer. Serves as a liaison with financial, payroll, and human resource units. Interprets System policies and regulations and University rules. Develops complex administrative, financial, and statistical analyses and summary reports. Manages maintenance of business files.

+ Serves as the office manager delegate to the Dean of the COEHD. Implements and audits business procedures and trains staff on new and existing procedures. Establishes, implements, and audits unit procedures for special activities and programs. Assists staff in periodic budget audits and payroll allocations.

+ Manages personnel activities for the COEHD, including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.

+ Serves as assistant to the Dean of the COEHD. Provides advanced level administrative support to the Dean. Provides oversight of office functions within the COEHD, overseeing communications between the College and other university units and individuals, communications between the Dean, faculty, and other units and individuals, assisting the Dean in preparing documents by researching facts and figures, and preparing financial documents related to College operations. Communications between the Dean and local ISD's and other outside related agencies.

+ Maintains COEHD office records including personnel files, annual review files, pre-tenure, promotion, tenure, and post-tenure review files.

+ Maintains assets belonging to the College, maintains web pages related to the College, provides guidance to department administrative assistants, and coordinates their work and facilitates the interaction of the Dean with the university, system, community members, and units.

+ Assists with high level administrative assistance such as, but not limited to, assuring that telephone calls are answered and connected to assure both internal and external customers satisfaction, screening calls and taking messages; arranging and scheduling appointments and meetings; providing timely management of correspondence such as letters memos, and emails.

+ Applies and interprets, and/or assists in implementing management policies or operating practices. Develop administrative and technical procedures. Research, interprets, complies with, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures.

+ Coordinates travel arrangements and prepares itineraries for the Dean's office. Coordinates meetings, seminars, and other special events and may provide on-site support. Reconciles procurement and travel cards and any difference or expectations between invoices and approved documents.

+ Hires, trains, and supervises student workers.

+ Serves as administrative support to the Dean and the Associate Dean.

+ Performs other duties as assigned.

Required Education & Experience:

+ Bachelor's degree or higher in related field.

+ S ix (6) years of related experience.

Knowledge, Skills and Abilities:

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

+ Ability to multitask and work cooperatively with others.

+ Strong verbal and written communication skills.

+ Ability to work with sensitive information and maintain confidentiality.

+ Strong interpersonal and organizational skills.

Applicant Instructions:

Please make sure to provide the following documents:

+ Cover Letter

+ Resume / CV

+ Professional References

For detailed instructions on how to apply for any position on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits:

www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.