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Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

Dean Of Business Administration

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we want

Are you the driving force behind strategic support and executive communication? As the Sr. Administrative Coordinator for the Associate Dean for Academic Innovation at Mays Business School, you will prioritize the Associate Dean’s time and projects by monitoring deadlines, evaluating urgency and advising on where to focus attention. Your gift for communication and conciseness enables you to seamlessly manage key projects, ensuring impactful, clear information flow.

You’ll curate experiences and engagement opportunities that leave lasting impressions and foster meaningful relationships with stakeholders. With your knack for operational oversight you’ll streamline workflows, elevate efficiency, and ensure everything runs like clockwork. Your proactive approach to planning and process improvement will set the stage for organizational success, positioning you and the Associate Dean ahead of the curve while turning challenges into opportunities.

Are your ready to embrace this opportunity in which you don’t simply support; you lead, inspire, and shape outcomes at Mays Business School!

What you need to know

Salary: $57,741 to $70,574 ( commensurate to selected hire’s experience)

Cover Letter/Resume’: A cover letter and resume’ will assist us in our review of your application materials.

Qualifications

Required Education and Experience

+ Bachelor’s degree or equivalent combination of education and experience.

+ Six years of experience in office administration.

Preferred Qualifications

+ Bachelor’s degree in business, communications, or a related field.

+ Experience in higher education or a similarly complex organizational environment.

+ Experience supporting senior-level leadership.

+ Demonstrated experience managing multiple electronic calendars and coordinating complex schedules.

+ Prior experience in roles requiring discretion and the handling of confidential information.

Knowledge, Skills, and Abilities

+ Communicate clearly and professionally, both in writing and verbally.

+ Exercise discretion and sound judgment in managing confidential information.

+ Demonstrate proficiency in word, spreadsheet, and presentation software (e.g., Microsoft Office Suite).

Responsibilities

Strategic Support and Executive Communication

+ Prioritize the Associate Dean’s time and projects by monitoring deadlines, evaluating urgency, and making recommendations about where to focus attention each day.

+ Support strategic decision-making by handling confidential information with discretion and professionalism.

+ Manage the Associate Dean’s email inbox by triaging messages, responding to routine inquiries, drafting replies, and flagging high-priority items.

+ Manage calendars, schedule appointments, and coordinate meeting logistics.

+ Track action items and deadlines, providing timely reminders to ensure follow-up and completion.

+ Serve as the primary point of contact between the Associate Dean and internal/external stakeholders, maintaining clear and professional communication.

+ Prepare reports, presentations, and meeting documentation, ensuring accuracy and timely submission.

Experience and Engagement Planning

+ Plan and coordinate logistics for events, meetings, specialized activities, and long-term initiatives.

+ Provide on-site logistical and administrative support for events, meetings, and special functions.

+ Arrange catering services and coordinate travel needs.

+ Prepare travel arrangements and itineraries; process and approve travel reimbursements as needed.

+ Coordinate calendars, schedule meetings, and manage event-related timelines.

Operational Oversight and Process Improvement

+ Oversee office operations to ensure smooth workflow by coordinating with staff, faculty, and external partners on behalf of the Associate Dean for Academic Innovation.

+ Serve as Office Manager as needed, providing technical guidance and advice on administrative matters.

+ Review administrative practices and programs and assist in formulating policies and procedures.

+ Compile reports and maintain records and documentation in an organized and timely manner.

+ Conduct preliminary research on key topics, initiatives, and stakeholders; synthesize findings into actionable insights to support decision-making and planning.

Proactive Planning and Workflow Design

+ Identify opportunities to improve administrative efficiency and streamline daily operations.

+ Take ownership of recurring tasks and anticipate needs to support the Associate Dean’s productivity and time management.

+ Monitor workflows and office operations, and recommend tools, processes, or improvements to enhance effectiveness.

Who we are

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is to advance the world’s prosperity. To advance the world’s prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatically enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well , (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.