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Position Details

Position Information

Announcement Number STAFF - VA - 25326

For questions regarding this position, please contact:

Ana Voss

Assistant to the Dean

(406) 994-4423

[email protected]

Classification Title Admin Assoc Mgr

Working Title Jabs Business Operations Manager

Brief Position Overview

The Jabs Business Operations Manager serves as a key strategic and operational member of the Jabs Leadership Team, providing advanced administrative, fiscal, and human resource-related support in alignment with the College’s mission. This position manages core business operations, ensures consistent execution of college-level processes, and supervises two direct reports while collaborating across departments and units within MSU . The person in the position is expected to act with high degree of autonomy , exercise discretion, and good judgment in often complex situations, involving personnel matters.

Position Number 4M0593

Department Jabs Office of the Dean

Division College of Business

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $27.30 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Jake Jabs College of Business & Entrepreneurship offers a B.S. in Business with options in Accounting, Finance, Management, and Marketing and a Master of Professional Accountancy degree. The College has about 25 tenure-track faculty who are augmented by an experienced group of professionally qualified faculty. Faculty members enjoy a highly collegial environment and are committed to excellence in business education. The combination of a positive professional work environment and outstanding recreational opportunities offers a uniquely satisfying lifestyle.

Montana State University is committed to continually supporting, promoting, and building a community that includes people of many backgrounds. We hope to attract everyone who can engage in a university community and have demonstrated the ability to help students from all walks of life.

Duties and Responsibilities

Strategic Operations & Administrative Leadership

+ Serve as a key member of the Jabs Leadership Team, execute and/or provide recommendations to the Dean and Assistant/Associate Deans on administrative strategy, process improvement, and operational efficiency.

+ Manage day-to-day operations of the Dean’s Office, ensuring seamless support for academic programs, strategic initiatives, and faculty-led efforts.

+ Develop, implement, and continuously refine administrative processes to ensure alignment with MSU policies and support college-wide effectiveness.

+ Supervise, train, and evaluate two staff members and student or temporary employees as needed. Provide leadership, mentoring, and workload prioritization to support team and college success.

Fiscal & Budgetary Coordination

+ Collaborate with the College’s Budget and Fiscal Manager to monitor, reconcile, and forecast college budgets and expenditures.

+ Coordinate preparation and tracking of budgets for student programs, instructional support (graders, GAs), events, and special initiatives.

+ Serve as liaison to Fiscal Shared Services ( FSS ), University Business Services, and Procurement to ensure accurate and timely processing of financial transactions.

+ Analyze data and provide actionable reports to the Dean and unit leaders.

Human Resources & Personnel Coordination

+ Manage HR transactions and compliance for faculty (TT and NTT ), staff, graduate assistants, and student employees.

+ Lead college-wide appointment process, ensuring accuracy and compliance in EPAFs, payroll processing, onboarding, and employment records.

+ Coordinate closely with the HR Service Center and Jabs HR Business Partner on personnel actions, audits, and workforce planning.

+ May act as Search Manager for staff and faculty recruitments, coordinating college-wide hiring process from posting to departmental onboarding.

College & Campus Liaison

+ Represent the Dean’s Office in cross-campus collaborations and serve as primary liaison to university administrative offices, including the Registrar, Graduate School, Provost’s Office, ITC , Financial Aid, OSP , International Programs, and others.

+ Ensure smooth communication and workflow between the Dean’s Office and academic option coordinators, committees, and administrative staff.

Admin Communications & Projects

+ Develop internal documentation, reports, and communications on behalf of the Dean’s Office as appropriate.

+ Coordinate projects as assigned by the Dean, including developing timelines, allocating resources, and measuring outcomes.

+ Oversee building operations, including technology and facilities coordination, in collaboration with relevant campus departments.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Bachelor’s degree in a relevant field and/or progressively responsible administrative/office management experience (HR and fiscal management emphasis) or an equivalent combination of relevant education and experience.

+ Demonstrated effective communication and excellent customer service skills for internal and external constituents.

+ Demonstrated competence in prioritizing multiple work assignments/projects, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.

+ Demonstrated competence in managing and maintaining records with a high degree of accuracy and close attention to detail, generating multiple reports and communicating complex information effectively to various constituents (students, staff, faculty, executives).

+ Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, website, presentations, email and the Internet. Microsoft Office software is preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Advanced skills in spreadsheets (Excel) and database management.

+ Supervisory experience or demonstrated skills in managing people.

+ Experience with budgeting, accounting and human resources.

+ Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting.

The Successful Candidate Will

+ Thrive in an “open door” environment and be able to establish and maintain productive and positive working relationships with various constituencies, including students, administrators, co-workers, and faculty.

+ Demonstrate excellent interpersonal skills with the ability to articulate detailed information and policies both verbally and in writing to a wide variety of constituents.

+ Demonstrate strong organizational, prioritizing and time management skills. Ability to accomplish many dissimilar tasks in a highly demanding environment while maintaining a pleasant demeanor.

+ Demonstrate competence in managing complex workloads, adhering to deadlines, adapting to changing priorities and working on multiple projects.

+ Ability to perform detailed work with a high degree of accuracy.

+ Ability to identify shortcomings within a process and implement changes to improve the quality of the product.

+ Ability to synthesize several directives and points of view into one perspective.

+ Demonstrate self-motivation and ability to follow through on tasks and complete projects on time. Work effectively both independently and in a team-oriented manner.

+ Ability to perform in the role with near complete autonomy and successfully facilitate the work of others.

+ Ability to manage sensitive matters, often complex and confidential information, with discretion by applying strong analytical skills and good judgment.

+ Demonstrate good problem-solving skills and make sound decisions.

+ Represent the Dean’s Office, Jabs, and MSU to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements but as a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on April 25, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.