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ADMINISTRATION MANAGER

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ADMINISTRATION MANAGER

Salary

$90,000.00 - $107,000.00 Annually

Location

901 Bagby

Job Type

Full Time

Job Number

36609

Department

Mayor's Office

Opening Date

04/28/2025

Closing Date

5/5/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: CURRENT MAYOR'S OFFICE OF SPECIAL EVENTS EMPLOYEES ONLY

DIVISION: SPECIAL EVENTS

REPORTING LOCATION: 901 BAGBY, 1ST FL.

WORKDAYS & HOURS: MONDAY - FRIDAY 8:00 a.m. – 5:00 p.m.*

*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

+ Function as the Office Manager and supervise the support staff responsible for processing the division’s payroll, accounts payable, purchasing supplies and services to ensure that the division's needs are met.

+ Perform as the division’s liaison to: Human Resource Liaison Committee, Purchasing Liaison Committee, Technology Steering Committee, Budget Liaison, and the Combined Municipal Campaign Liaison Committee.

+ Manage personnel responsible for processing all incoming and outgoing correspondence, file maintenance and archival, scheduling meetings for the Director and supervising the day-to-day operations of the Director’s office.

+ Distribute and interpret policies and procedures, schedule training classes and distribute class schedules to the division, monitor EPE processing and ensure adherence to the City’s driving policies by the division.

+ Research, monitor and track all budgetary expenditures. Research and prepare various reports as required by management. Approve and process purchase requisitions. Prepare and evaluate the division’s annual budget, including capital equipment and the 5-year forecast.

+ Maintain tracking report of all receivable transactions. Responsible for the deposits of parade and street function fees.

+ Manage the daily functions of Houston Civic Events, Inc., including tracking all income and expenditures, managing the Board of Directors' communication and ensuring that the organization meets all legal and financial requirements as directed by federal and state law as well as city ordinance and administrative procedure.

+ Make high-level contacts of a complex and confidential nature, both internal and external of the department. Represents the Director at various meetings when called upon.

+ Compose, edit, type and distribute correspondence.

+ Process all personnel requirements, including writing job descriptions, processing job postings and working closely with the Human Resource Department in hiring qualified applicants in accordance with the City’s hiring practices.

WORKING CONDITIONS

Requires lifting of moderately heavy items weighing up to 40 pounds. May experience long periods of walking and standing on rough surfaces. May be exposed to various weather conditions on outside assignments.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENT

Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

EXPERIENCE REQUIREMENT

Six years of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required.

A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0453).

If you need special services or accommodations, call (832-393-0453). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Which of the following best describes your completed education?

+ High School / GED

+ Associate Degree

+ Bachelor's Degree

+ Masters Degree or higher

+ None of the above

03

Please list your degree concentration.

+ Marketing

+ Public Relations

+ Management

+ Business Administration

+ Public Administration

+ Accounting

+ Political Science

+ Psychology

+ Other degree not listed

+ I do not have a degree

04

How many years of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field do you have?

+ 3 years or less

+ 4 - 5 years

+ 6 - 7 years

+ 8 - 9 years

+ 10 years or more

05

How many years of supervisory/ management experience do you have?

+ Less than 1 year

+ 1 - 2 years

+ 3 - 4 years

+ 5 years or more

06

Are you a current Mayor's Office of Special Events employee?

+ Yes

+ No

Required Question