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Description

We’re seeking a dependable and detail-oriented Administrative Assistant for a contract-to-hire opportunity with a manufacturing company based in Louisville. This role supports daily operations across field services, equipment tracking, logistics coordination, and administrative processes. It’s an excellent opportunity for someone who enjoys a fast-paced environment and is looking to grow into a long-term position. This is a fully onsite role that is Monday through Friday 6:30 AM-3 PM.

Key Responsibilities:

+ Maintain and update equipment location, status, and repair schedules

+ Coordinate field service and shop service appointments with vendors

+ Approve invoices related to logistics and materials

+ Compose cost reports for material shipping

+ Track attendance for Kentucky shop employees

+ Scan and retain facility records as needed

+ Compile documentation and shipping labels for outgoing items

+ Maintain accurate equipment reports for accounting purposes

+ Distribute engineering drawings and POs to appropriate departments

+ Manage credit card charges for field office and shop staff

+ Assist shop employees with locating and ordering necessary parts and equipment

+ Create and distribute job start-up schedules based on field office input

+ Route field requests and orders to the correct departments

+ Coordinate and schedule all Preload shipment logistics (inbound/outbound trucking)

+ Perform additional administrative duties as assigned

Requirements

Proven administrative or operations coordination experience (preferably in a manufacturing or field-based environment)

Strong organizational skills with high attention to detail

Proficiency with Microsoft Office Suite (especially Excel, Outlook, and Word)

Excellent communication and time management skills

Ability to prioritize multiple tasks and work independently

Familiarity with shipping/trucking logistics is a plus

Comfortable with invoice review and basic financial tracking

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .