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Description We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic financial services environment. This is a long-term contract position based in Webster, New York, offering an excellent opportunity to contribute to a fast-paced and collaborative team. The ideal candidate will excel at managing schedules, coordinating communications, and handling confidential information with attention to detail.

Responsibilities:

• Manage and maintain complex executive calendars, ensuring efficient scheduling and prioritization of tasks.

• Coordinate and organize meetings, including preparation of agendas, materials, and handling conference call logistics.

• Handle correspondence and communication on behalf of executives, ensuring timely and thoughtful responses.

• Arrange domestic and international travel plans, including itineraries, accommodations, and transportation.

• Prepare presentations and reports using PowerPoint, ensuring accuracy and high quality.

• Support financial services-related tasks, such as managing expense reports and tracking budgets.

• Utilize systems like ADP and Kronos for accurate timekeeping and payroll-related tasks.

• Assist in planning and executing events, ensuring all details are managed effectively.

• Maintain confidential files and records, ensuring compliance with company policies.

• Collaborate with internal and external stakeholders to streamline communication and ensure alignment. Requirements • Proven experience as an Executive Assistant or in a similar administrative role, preferably in financial services.

• Strong proficiency in calendar management and scheduling tools.

• Excellent communication skills, both written and verbal, with a detail-oriented demeanor.

• Advanced knowledge of Microsoft Office Suite, particularly PowerPoint for creating presentations.

• Experience coordinating travel arrangements, including international itineraries.

• Familiarity with systems like ADP, Kronos, and Concur is highly desirable.

• Strong organizational skills with the ability to manage multiple priorities effectively.

• High level of discretion and ability to handle confidential information with care. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .