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Human Resource Specialist

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Human Resource Specialist

Salary

$4,099.00 - $8,044.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

208379

Department

SE LA Flood Protection Auth-East

Opening Date

05/02/2025

Closing Date

5/12/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

Supplemental Information

About this position:

This position reports to the Human Resources Director and provides a wide range of human resources functions for the Southeast Louisiana Flood Protection Authority - East (SLFPA-E). The Agency operates 24 hours a day, 7 days a week, including during emergency situations such as flooding events, hurricanes, etc. This position provides employee administration support services for employees assigned to the Maintenance Department – Floodgates / Floodwalls (approximately 32 employees) and serves as the subject matter expert for training and development services for all employees (approximately 250). The employees are located in Orleans, East Jefferson, and St. Bernard parishes. This position provides direct supervision over the Training and Development Specialist 2 and has functional supervision over an HR Administrative Coordinator 4 and other SLFPA-E staff when working on special projects.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

+ Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

+ Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ Pursuing Professional Development:A personal commitment to take advantage of opportunities to increase your professional knowledge, skills, and abilities.

+ Training Others:The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Shannon West

Southeast Louisiana Flood Protection Authority-East

[email protected]

(504) 286-3132

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Six years of human resources experience; OR

Six years of full-time experience in any field plus three years of human resources experience; OR

A bachelor’s degree plus three years of human resources experience; OR

An advanced degree in human resources, business administration, public administration, industrial and organizational psychology, organizational behavior, or a Juris Doctorate plus two years of human resources experience.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Designation as a Society for Human Resource Management Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP), Professional in Human Resources (PHR), or a Senior Professional in Human Resources (SPHR) will substitute for a maximum of one year of the required experience.

Job Concepts

Function of Work:

To perform specialized tasks in the maintenance of human resources functions.

Level of Work:

Advanced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Manager, or higher level administrative official.

Supervision Exercised:

May supervise one lower level Human Resources Analyst.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst C by the presence of serving as a technical specialist over assigned programs.

Differs from Human Resources Supervisor by the absence of direct supervision of two or more subordinates, one of which must be a professional Human Resources position.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

50% - Training

+ Manage employee surveys and interviews to identify opportunities to provide immediate and long-range training and development needs of all employees

+ Collaborates with management to understand strategic goals and align training and development programs with the mission of the agency

+ Designs, implements and oversees training programs that address specific skill gaps or professional development needs

+ Selects appropriate training methods such as workshops, e-learning, coaching, or on-the-job training

+ Creates or outsources relevant training materials, courses, and content

+ Works with HR Director to prepare and manage the budget for the training and development program

+ Ensures efficient use of resources, including HR team members, technology, and facilities

+ Leads training sessions directly or in coordination with subject matter experts and external trainers

+ Measures the impact of training programs on employee performance and organizational goals by analyzing key performance indicators (KPIs) and preparing reports for stakeholders

+ Gathers feedback from participants to improve future training initiatives

+ Ensures training programs comply with industry regulations, agency policies, and legal requirements

30% - Employee Administration

+ Performs day-to-day HR activities for the Maintenance Department - Floodgate/Floodwall (approximately 32 employees)

+ Interprets HR policies, and state and federal laws

+ Conducts onboarding and offboarding for perspective and current employees. Ensures that all actions are taken in accordance with state and federal laws and agency policy

+ Verifies and calculates prior state service and updates accordingly. Ensures that leave accrual rates are updated

+ Prepares personnel action forms to report promotions, reallocations, changes in pay, demotions reassignments, position changes, resignations, etc.

+ Conducts salary surveys and analyzes data to identify pay compression and recommends resolution to management

+ Creates and maintains personnel files, including public record file, confidential file, PES file and LASERS File

+ Serves as a subject matter expert in matters regarding pay options, career opportunities, performance evaluation expectations, Civil Service Rules, SLFPA-E policies, etc.

+ Assists in compiling statistical data for the Authority's Affirmative Action Report, turnover reports, and other reports as directed

+ Serves as liaison on unemployment claims, providing information and assistance as needed, including appeals documents and representing the agency during a hearing

+ Advises employees and management on the disciplinary and grievance processes

+ Coordinates with management and employees to create or update position descriptions

+ Works with HR team to coordinate annual open enrollment activities for employees

+ Research and maintain annual LASERS statement file for all agency employees

+ Advises department leaders and Finance department management on workforce planning by position for annual budget by department

+ Coordinates and conducts recruitment, selection and placement activities for areas of responsibility (approximately 32 positions

+ Acts as liaison with medical facilities regarding receipt of alcohol and drug screening receiving results

+ Maintains tracking system to document the progress of all hiring and filling of vacancies

15% - Administration

+ Supervises and trains Training & Development Specialist 2 and provides functional supervision for an Administrative Coor. 4

+ Performs Continuous Performance Management (CPM) for direct report and contributes to the CPM for the HR Admin. Coor. 4

+ In conjunction with the HR Director, develop goals and measurable performance standards for subordinates

+ Controls time and attendance of subordinate staff including the use of overtime

+ Makes recommendations for the selection of personnel for the Human Resources Department

5% - Other

+ Attend training, seminars, conferences, etc., to remain up to date on skills and knowledge

+ Attain and/or maintain SHRM Certification

+ Perform other duties as assigned

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ 1= I have no experience and/or am uncomfortable acting with ethics and integrity

+ 2= I have limited experience or require assistance to act with ethics and integrity

+ 3= I can act with ethics and integrity

+ 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

02

AEI: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

04

CE: Explain your rating by providing specific and relevant examples in the box below.

05

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

+ 1= I have no experience and/or am uncomfortable demonstrating initiative

+ 2= I have limited experience or require assistance to demonstrate initiative

+ 3= I can demonstrate initiative

+ 4= I can and help others improve their ability to demonstrate initiative

06

DIn: Explain your rating by providing specific and relevant examples in the box below.

07

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ 1= I have no experience and/or am uncomfortable following policies and procedures

+ 2= I have limited experience or require assistance to follow policies and procedures

+ 3= I can follow policies and procedures

+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

08

FPP: Explain your rating by providing specific and relevant examples in the box below.

09

TO: Rate your ability to train others based on our definition: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.

+ 1= I have no experience and/or am uncomfortable training others

+ 2= I have limited experience or require assistance to train others

+ 3= I can train others

+ 4= I can train others and help others improve their ability to train others

10

TO: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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