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Job Title: Executive Assistant

Responsibilities

+ Manage day-to-day office operations, ensuring a professional and efficient environment.

+ Answer and direct phone calls, acting as the first point of contact for customers and vendors, and take messages as needed.

+ Receive, sort, and distribute mail, documents, packages, and courier deliveries.

+ Perform administrative and clerical support tasks, such as filing and record keeping.

+ Facilitate the maintenance of office equipment, including cleaning, maintenance, and repairs.

+ Maintain inventory of office supplies and order new supplies as needed.

+ Assist in organizing company events, meetings, and team-building activities.

+ Support the recruitment process, including job posting, resume screening, interview scheduling, and onboarding new associates.

+ Maintain employee records and ensure compliance with company policies and labor laws.

+ Handle confidential HR-related documents with discretion.

+ Manage internal and external meetings on behalf of the executive, ensuring all necessary requirements are met.

+ Manage executive emails as necessary.

+ Coordinate travel arrangements, accommodations, and logistics for executives, including flights, visas, hotel accommodations, and car rentals.

+ Prepare reports, presentations, and correspondence as needed.

+ Manage and organize confidential files, documents, and other office materials.

+ Handle inquiries from customers and vendors, providing excellent customer service.

+ Ensure a welcoming atmosphere for visitors and maintain positive relationships with external partners.

+ Perform multiple tasks and manage various projects simultaneously while performing other duties as assigned.

Essential Skills

+ Experience in administrative support, calendar management, and filing.

+ Minimum of a high school diploma required; a bachelor's degree is preferred.

+ Experience as a personal assistant, receptionist, or executive assistant.

+ Strong multitasking and time management abilities with attention to detail.

+ Excellent verbal and written communication skills, with professional phone etiquette.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Ability to work independently and handle multiple tasks in a fast-paced environment.

+ Ability to handle confidential information with discretion.

Additional Skills & Qualifications

+ Proactive attitude with strong problem-solving skills.

+ Prior experience in manufacturing or engineering environments is highly desirable.

+ Must present a polished and professional appearance at all times.

Pay and Benefits

The pay range for this position is $65000.00 - $65000.00/yr.

medical, dental, and vision insurance. Healthcare Reimbursement account, 401k match contributions. Paid Vacation, sick leave, holidays, continuing educational assistance, casual and comfortable attire.

Workplace Type

This is a fully onsite position in Grandview,MO.

Application Deadline

This position is anticipated to close on May 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.