• Shoreline Administrative Support

    Actalent (Jasper, AL)


    Job Summary:

    The Shoreline Management Team is dedicated to preserving and enhancing the natural and built environments along our shorelines. The Administrative Support Specialist plays a crucial role in ensuring the smooth operation of the team by providing comprehensive administrative, clerical, and paralegal support. This position involves a variety of tasks, including receptionist duties, timekeeping, expense account processing, travel arrangements, meeting scheduling, supply ordering, extensive filing, document production, calendar management, and executive phone coverage.

    Key Responsibilities:

    Receptionist Duties: Manning the receptionist desk during normal business hours, greeting visitors, and handling incoming calls.

     

    Administrative Support: Managing timekeeping, processing expense accounts, making travel arrangements, scheduling meetings, ordering supplies, extensive filing, making copies, and scanning documents.

     

    Document Production: Typing and producing documents, proofreading, and ensuring accuracy and completeness.

     

    Calendar Management: Managing calendars for team members and executives, scheduling appointments, and coordinating meetings.

     

    Executive Phone Coverage: Providing phone coverage for executives as needed, ensuring messages are relayed promptly and accurately.

    Education / Job Experience:

    Preferred: Associate or Bachelor’s degree.

     

    Required: Extensive experience in an administrative support role, with a preference for career administrative professionals.

    Knowledge, Skills, and Abilities:

    Computer Skills: Extensive proficiency in Microsoft Office products (Outlook, Word, PowerPoint, SharePoint, and Excel).

     

    Organizational Skills: Strong organizational and administrative skills with attention to detail.

     

    Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with all levels of customers and employees.

     

    Multitasking: Ability to organize, prioritize, and perform multiple/diverse activities with minimal supervision.

     

    Teamwork: Demonstrated strong teamwork skills, coupled with the ability to work independently with minimal supervision.

     

    Time Management: Excellent time management skills and the ability to adjust to changing priorities.

     

    Proofreading: Strong proofreading skills to ensure accuracy in documents.

    Behavioral Attributes:

    Values: Demonstrates the values of safety first, integrity, intentional inclusion, and superior performance.

     

    Judgment: Exercises independent judgment and discretion.

     

    Motivation: Self-motivated, proactive, dependable, and responsive.

     

    Work Ethic: Strong work ethic and the ability to maintain a positive attitude.

    Pay and Benefits

    The pay range for this position is $18.00 - $23.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Jasper,AL.

     

    Application Deadline

     

    This position is anticipated to close on May 8, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.