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Administrative Assistant 1 | Facilities and Planning

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Please see Special Instructions for more details.

Please provide three professional references in the application. Full consideration given to resumes received by May 1, 2025.

The recommended candidate will be required to complete criminal background checks, including Act 34 (State Police), Act 151 (Child Abuse) and the Federal Criminal (FBI) clearance prior to appointment.

Posting Details

Position Details

Posting Number N01130

Classification Title Administrative Assistant 1

Working Title Administrative Assistant 1 | Facilities and Planning

Employee Group Staff

Bargaining Unit AFSCME

Location Main Campus

Department Facilities

Pay Rate $44,890

Employment Type Regular FT

Work Schedule

Typically M-F 8am-4:30pm. Periodic OT may be necessary on nights/weekends

Position Summary Information

Position Summary

The Administrative Assistant 1 performs administrative support services for the AVP and other managers in Facilities. This position is the lead administrative support position in Facilities and has primary responsibility for a wide variety of complex and difficult processes with limited supervision.

Supports AVP in identifying, tracking, and monitoring the progress of overall key departmental priorities, projects, and deadlines. Prepares communications to various constituents and supports the department in addressing tasks that can assist in making further progress on these priorities.

Duties include managing calendars, making travel arrangements, scheduling appointments and meetings, and purchases requests.

Carries out various administrative research assignments; conducts research, and prepares reports of findings.

Assists with analyzing department administrative operations and procedures, develops and recommends work standards.

Assists with planning, organizing, and integrating cross-functional projects within Facilities by interfacing with various campus constituencies, vendors, and Facilities management team.

Assists with developing project plans, goals and budgets as well as resources needed to complete desired administrative projects.

Prepares and proofreads correspondence, reports, and other documents prepared by the AVP . Takes, prepares and distributes meeting minutes. Organize and maintain paper and electronic filing systems and initiate recurring administrative processes. Supports the web design and updates for the entire Facilities Department.

Creates and maintains deliverables that the AVP and the Facilities department use extensively in daily work e.g.

PowerPoint presentations, Excel spreadsheets, SAP , Business intelligence etc. with input and guidance from the AVP . Prepares process flows and organizational charts for the department.

Gathers information, coordinates and prepares information for PASSHE , DEP , DGS , Cabinet and Council of Trustees. This includes weekly ( WAYWO ), quarterly departmental reporting, and presentations for meetings.

Keeps departmental charge-back rates up-to-date in CMMS .

Coordinates repair and replacement of all department radios.

Maintains Boiler and Pressure Vessel certificates and prepares L&I annual building permits.

Minimum Qualifications

Such training as may have been gained through graduation from a four-year college or university or any equivalent combination of experience and training. A successful interview and passing a criminal background check required.

Preferred Qualifications

Preference will be given to applicants that have excellent written and verbal communication skills; experience with Microsoft Office and database management; experience researching and providing statistical reports; budget maintenance and use of SAP program; ability to handle multiple projects; experience with SourcePoint; SharePoint web-based management; working in a facilities/design/construction department and experience working with diverse populations.

Posting Detail Information

Posting Date 04/04/2025

Closing Date

Open Until Filled No

Notice of Non-Discrimination

Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Chief Human Resource Officer

205 Old Main Building

104 Maltby Avenue

Slippery Rock University

Slippery Rock, PA 16057

724.738.2016

Respect for Individuals in the Community

Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

Special Instructions to Applicants

Please provide three professional references in the application. Full consideration given to resumes received by May 1, 2025.

The recommended candidate will be required to complete criminal background checks, including Act 34 (State Police), Act 151 (Child Abuse) and the Federal Criminal ( FBI ) clearance prior to appointment.